Operations & Manufacturing Coordinator

Job Summary
Meadow Lab pioneers innovative plant systems for high-performance landscapes. Our first product, native Wildflower Sod™, launched in 2025 following several years of successful trials. Demand for our products has exceeded expectations, and we are now scaling our operations and manufacturing systems.

We are hiring an Operations & Manufacturing Coordinator to support day-to-day operational execution across production, inventory, purchasing, and administrative workflows. This role will play a critical part in helping Meadow Lab maintain organized, scalable systems as we grow.

The ideal candidate is highly detail-oriented, process-driven, and experienced working inside Acumatica Manufacturing Edition. They are comfortable coordinating across teams, managing operational data, maintaining accurate records, and supporting manufacturing and supply chain workflows in a fast-paced environment.

This is a remote role based in the Philippines. Candidates must have prior experience supporting manufacturing or operational workflows using Acumatica.

Key Responsibilities
Responsibilities include:

Manufacturing & ERP Operations
-- Manage and maintain production, inventory, purchasing, and manufacturing workflows within Acumatica Manufacturing Edition
-- Support production planning and manufacturing coordination activities
-- Enter and maintain accurate operational data, inventory records, and production updates
-- Assist with inventory tracking, material usage, purchase orders, and stock reconciliation
-- Support ongoing improvement and standardization of operational processes and ERP workflows
-- Generate reports and assist leadership with operational visibility and tracking

Administrative & Operational Support
-- Coordinate administrative tasks related to operations, production, vendors, and logistics
-- Maintain organized documentation, SOPs, spreadsheets, and operational records
-- Assist leadership with reporting, scheduling, follow-up, and operational coordination
-- Support communication and coordination across internal teams and external partners
-- Help ensure operational tasks are completed accurately and on schedule

Process Improvement & Documentation
-- Identify inefficiencies and help improve operational systems and workflows
-- Maintain accurate documentation of procedures and operational activities
-- Assist with development of scalable systems to support company growth
-- Support implementation of new operational tools, processes, and reporting structures

Quality & Accuracy
-- Maintain high standards for data accuracy and operational organization
-- Ensure inventory, manufacturing, and purchasing records remain current and reliable
-- Support quality control and process consistency across operational systems

KPI Ownership & Accountability
-- Help track operational KPIs, production metrics, and inventory accuracy
-- Monitor task completion and operational deadlines
-- Escalate issues proactively when operational risks or inconsistencies arise

Required Qualifications
-- Hands-on experience using Acumatica Manufacturing Edition in a manufacturing, production, or operations environment
-- 2–5 years of experience in operations coordination, manufacturing support, ERP administration, inventory management, or administrative operations
-- Strong organizational skills and exceptional attention to detail
-- Experience maintaining operational records, documentation, and reporting systems
-- Strong written and verbal English communication skills
-- Proficiency with spreadsheets and operational software platforms
-- Ability to work independently and manage multiple priorities in a fast-moving startup environment
-- Prior experience working remotely in a professional operations or administrative role
-- Reliable high-speed internet connection and dependable remote work setup

Preferred Qualifications
-- Experience supporting manufacturing, agriculture, horticulture, or supply chain operations
-- Experience with purchasing, inventory reconciliation, or logistics coordination
-- Familiarity with SOP development and process documentation
-- Experience supporting U.S.-based companies or distributed teams

Key Characteristics
-- Highly Organized: You create structure, maintain accuracy, and keep operational systems running smoothly
-- Detail-Oriented: You catch inconsistencies and maintain high standards for operational accuracy
-- Process-Driven: You enjoy improving workflows and building scalable systems
-- Reliable: You consistently follow through on tasks and communicate proactively
-- Adaptable: You are comfortable handling multiple responsibilities in a fast-moving startup environment
-- Collaborative: You work effectively across teams and communicate clearly
-- Self-Directed: You are comfortable working independently in a remote environment

Compensation and Benefits
-- Competitive compensation based on experience and qualifications

Additional Information
If you are excited about building scalable operational systems and contributing to the future of ecological landscapes, we would love to hear from you. Please submit your resume and cover letter to ---------- Instructions
Please include the following in your application:

-- A brief summary of your experience using Acumatica Manufacturing Edition
-- Examples of operational or manufacturing workflows you have supported
-- Your typical working hours and availability overlap with U.S. Eastern Time
-- Confirmation of your remote work setup and internet reliability