Operations Coordinator / Executive Assistant (Remote – Long-Term)

Job Overview

We are a fast-growing U.S.-based company that supports multiple service businesses (construction, landscaping, home services, and technology).

I am the founder and sales leader. I need a highly organized, disciplined Operations Coordinator / Executive Assistant to run daily operations, organize systems, document processes, and help build a remote team.

This is a long-term role for someone who wants stability, growth, and responsibility — not a short-term gig.

What You Will Do

Organize daily tasks, calendar, and priorities for the founder

Create SOPs (step-by-step processes) from Loom videos and instructions

Manage CRM (Pipedrive): clean data, update stages, track follow-ups

Coordinate hiring: screen applicants, schedule interviews, track candidates

Manage internal documents, checklists, and workflows

Communicate with remote contractors and ensure tasks are completed

Keep everything organized, documented, and running smoothly

Required Skills

Excellent written English (clear, professional, and structured)

Strong organization and attention to detail

Comfortable learning tools like:

Google Docs / Sheets

Pipedrive (CRM)

Zapier (training provided)

Calendly

Loom

Ability to follow instructions and improve systems

Reliable internet and quiet work environment

Nice to Have (Not Required)

Experience as an Executive Assistant, Operations Assistant, or Project Coordinator

CRM or automation experience

Experience working with U.S. clients

Experience documenting SOPs

Work Schedule

Remote

30–40 hours per week

U.S. Eastern Time overlap preferred (at least 3–4 hours)