Looking for a VA for my Agency doing Admin Work (Invoice Matching / Email Management / Outreach / System Building)

We're a SaaS design agency based in Europe, and we're looking for a VA to help run the operational side of things while our team focuses on client work and strategy.

What you'll actually be doing:

You'll be the glue between our business systems and our projects. Most days you're handling stuff like organizing invoices and expenses, managing our project tracker (ClickUp), staying on top of client and team emails, and making sure our internal processes don't fall through cracks. Sometimes that's pulling revenue reports, sometimes it's helping coordinate deliverables with our designers, sometimes it's just keeping things organized so everyone knows what's happening next.

It's a mix of admin work, light accounting, and systems management. Nothing crazy — just keeping a small, distributed team from getting lost in their own processes.

What we're looking for:

Someone comfortable with Google Workspace, spreadsheets, ClickUp (or learning it fast), and basic accounting concepts. You need to be reliable, catch small details, and think a bit about *why* something matters, not just do tasks robotically. Communication is important because we're async and spread across time zones.

You'll probably work 20–40 hours a week depending on what we settle on, and most of it is async.