Interior Design Assistant (Sourcing & Materials Focus)

We are seeking a detail-oriented and design-driven Virtual Assistant to support an interior design team with sourcing, materials management, and project coordination.
This role combines creative design support with administrative execution, requiring strong aesthetic judgment, organization, and the ability to manage multiple moving parts across active design projects.

Key Responsibilities:

Sourcing & Design Support

Source fabrics, furniture, finishes, textiles, and accessories for residential interior projects
Create mood boards and visual presentations for design concepts
Research trends, materials, and vendors
Support conceptual development and design inspiration

Materials & Vendor Coordination

Maintain and organize materials library (samples, catalogs, finishes)
Order and track samples and deliveries
Coordinate with vendors for pricing, availability, and lead times
Follow up on orders and procurement status

Project & Administrative Support

Track sourcing items and project materials
Assist in design documentation and presentations
Support custom millwork concept development (as directed)
Manage vendor communication, emails, and follow-ups
Maintain organized project records

General Design Assistance

Support daily design team operations
Help ensure project timelines are met
Assist in maintaining efficiency across active projects

Qualifications

2+ years experience in interior design or design support preferred
Strong visual and spatial awareness with refined design sensibility
Experience in sourcing furniture, materials, or decor highly preferred
Proficiency in AutoCAD, SketchUp, Adobe Creative Suite, Canva (or similar) is a plus
Strong English communication skills (written and verbal)
Highly organized and detail-oriented
Comfortable coordinating with vendors and managing follow-ups
Self-motivated and proactive

Application Software Knowledge / Required Tools
Design Tools (Preferred):
AutoCAD, SketchUp, Adobe Creative Suite, Canva
Project & Organization Tools:
Google Workspace, ClickUp, Trello (or similar)
Communication Tools:
Gmail, Slack, Zoom