Human Resources Coordinator

We are a fast-growing Canadian security and operations company looking for a hands-on, experienced HR Coordinator who can step in immediately and take ownership of our HR function.

This is not a “build from scratch slowly” role — we need someone who already understands HR in a Canadian context and can confidently manage payroll, compliance, employee relations, and HR operations with minimal guidance.

You will work directly with leadership and play a key role in stabilizing and improving HR across the organization.

Key Responsibilities

1. HR Operations & Administration

* Take full ownership of day-to-day HR functions
* Maintain employee records and HR systems
* Manage onboarding and offboarding processes
* Ensure HR policies are followed and properly documented

2. Payroll & Compliance

* Oversee payroll processing (bi-weekly)
* Ensure compliance with Canadian employment standards (Ontario preferred)
* Handle statutory requirements (vacation pay, stat pay, ROEs, etc.)
* Coordinate with accounting and external providers as needed

3. Employee Relations

* Act as the primary HR point of contact for staff
* Handle employee issues, complaints, and disciplinary processes
* Support terminations, performance management, and documentation

4. Recruitment & Staffing

* Manage hiring processes (job postings, screening, coordination)
* Work with leadership to identify staffing needs
* Ensure efficient and high-quality hiring execution

5. HR Systems & Process Improvement

* Identify gaps and inefficiencies in current HR processes
* Implement structure, documentation, and best practices
* Help bring discipline and clarity to HR operations

Requirements (Non-Negotiable)

* Strong understanding of Canadian HR practices and employment laws
* Proven experience managing HR independently (not just support roles)
* Experience with payroll processing and compliance
* Ability to step in with minimal training and take ownership immediately
* Strong communication skills (clear, direct, professional)
* Highly organized and detail-oriented
* Comfortable working in a fast-paced, evolving environment

Nice to Have

* Experience supporting Canadian companies remotely
* Background in security, staffing, or operations-heavy industries
* Experience cleaning up or rebuilding HR processes in messy environments

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What We’re Looking For:

We are not looking for someone junior or theoretical.

We want someone who:

* Sees what’s broken and fixes it
* Doesn’t wait for instructions
* Brings structure, accountability, and clarity
* Can operate like a true HR owner, not just an administrator

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Compensation:

* Competitive (based on experience)
* Long-term opportunity with growth potential

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How to Apply

Please include:

1. A brief summary of your experience with Canadian HR
2. Specific examples of payroll/compliance work you’ve handled
3. A short note on how quickly you can take over an HR function with minimal guidance

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If you’re someone who can come in, take control, and make an immediate impact — we want to hear from you.