General Administration Assistant

To communicate effectively with superiors, and customers, both in written and verbal form. You must be able to work with both owners and customers.
Please submit resume to be considered for this position.

Responsibilities:
• Provide Administrative support to Vice President of Operations.
• Create and format documents electronically including letters, emails, marketing materials, status reports, spreadsheets (Excel), and other related documents.
• Coordinate meetings including scheduling, agenda creation & logistics.
• Maintain calendars: Keep owners apprised of calendar, action items, messages and relevant business issues, both internal and external appropriate, informed decisions regarding owners available time
• Screen incoming email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up.
• Gather voicemail messages and phone messages, taking initiative on appropriate action orrouting to appropriate person.
• Electronically file, and track a variety of business documents.
• Be able to enter contacts, run queries, export/import data, launch plans and activities, maintain listings and closings, referrals, create/update templates.
• Ensures that all systems and processes run efficiently, making revisions as needed.
• Responsible for keeping owners informed regarding any problems or issues that need to be handled.
• Other duties as needed within their abilities.

Skills Needed:
• Microsoft Word, Outlook, Windows, Powerpoint, Excel, CRMs, Mass Email Program Skills (Mail Chimp, Hub Spot, Etc.)