Finance Controller

We’re looking for a highly organized, trustworthy, and detail-oriented **Finance Controller** to support our growing media company with payment operations, invoicing, and financial recordkeeping.

This is a **part-time remote role** ideal for someone who is meticulous, dependable, and experienced in handling recurring payment cycles and maintaining clean financial records.

You will not be needed every day, but you **must be reliably available around the 1st and 15th of each month** to help process outgoing payments, reconcile transactions, and keep our books clean and organized.

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## About Us

We are a fast-moving digital media company managing content production, contractors, vendors, and recurring operational expenses across multiple teams. We need someone we can trust to help ensure our financial operations stay organized, accurate, and on time.

This role is less about high-volume bookkeeping and more about being a **reliable financial operator** who can keep payment systems organized, execute transactions accurately, and maintain clean records.

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## What You’ll Be Responsible For

### Payment Processing

* Process contractor, vendor, and internal payments on schedule
* Be available to assist with payment runs on the **1st and 15th of each month**
* Execute payments accurately across multiple platforms
* Confirm payment completion and track statuses
* Flag failed, delayed, or missing payments immediately

### Invoicing & Accounts Payable

* Issue invoices as needed
* Track incoming invoices from vendors and contractors
* Organize approvals before payment release
* Ensure invoices are properly categorized and logged
* Maintain accurate payment documentation and receipts

### Financial Recordkeeping

* Maintain organized logs of all outgoing payments
* Reconcile payment records across platforms
* Keep financial records clean, accurate, and easy to audit
* Track transaction history, payment confirmations, and supporting documentation
* Ensure all financial activity is documented clearly and consistently

### Bookkeeping Support

* Keep records updated in **QuickBooks**
* Categorize transactions properly
* Reconcile disbursements against payment logs
* Help maintain clean books for reporting and tax readiness
* Assist with basic financial reporting when needed

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## Platforms You Should Be Comfortable With

You should have hands-on experience using some or most of the following:

* **QuickBooks**
* **Wise**
* **Payoneer / EasyPay**
* **PayPal**
* **Melio**
* CSV-based payment uploads / batch payment workflows
* Google Sheets / Excel for payment tracking and reconciliation

Bonus if you have experience working with:

* U.S.-based companies
* Contractors / freelance payroll
* Multi-platform payment operations
* Basic AP / AR workflows
* Media, agency, or production companies

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## What We’re Looking For

We need someone who is:

* Extremely trustworthy and discreet with financial information
* Highly organized and process-driven
* Meticulous with numbers and documentation
* Responsive and dependable around payment deadlines
* Comfortable handling sensitive financial workflows
* Able to spot discrepancies quickly
* Strong at keeping clean records without being micromanaged
* Proactive in flagging issues before they become problems

This is a role for someone who takes ownership, values precision, and understands that reliability matters just as much as technical skill.

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## Schedule & Workload

This is **not a full-time daily role**.

Workload is lighter on most days, but you **must be consistently available and responsive around the 1st and 15th of each month**, when payment processing is most important.

Expect:

* Light weekly administrative finance tasks
* Semi-monthly payment processing
* Ongoing recordkeeping / reconciliation
* Occasional invoice and bookkeeping support

This is ideal for someone looking for a stable, long-term part-time role with predictable finance responsibilities.

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## To Apply

Please include:

1. A short introduction about your finance / bookkeeping experience
2. Which payment platforms you’ve worked with (Wise, PayPal, Payoneer, QuickBooks, etc.)
3. Your experience processing recurring contractor/vendor payments
4. Examples of how you keep payment records organized
5. Your availability around the **1st and 15th of each month**
6. Why you’d be a strong fit for a trust-sensitive finance role

Start your application with: **“Numbers matter.”**

This helps us filter for detail-oriented applicants.

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**We are looking for someone reliable, organized, and highly trustworthy who can become a long-term part of our operations.**