Executive Operations Assistant/Project Manager (US Time)

This role is for that special person who wants to become truly exceptional. If that’s you, you already know this message is your signal.

Operations Manager-Execution Partner-Project Killer-Fast-Growing Comic Book Company
Own the operations backbone of a niche comic book brand, work directly with leadership, and get promoted fairly by numbers.

This role is for that special person who wants to become truly exceptional. If that’s you, you already know this message is your signal.

What You Get If You Win Here
- High autonomy: once you’re ramped, you own your queue, schedule, and methods as long as the KPIs are hit. Lots of freedom to figure it out, great for someone that loves building with Legos
- Direct proximity to leadership: you work daily with the Ops Manager on the most important projects in the company.
- Clear advancement path: your growth is tied to visible numbers (tasks shipped, zero-miss cadence, freed founder/ops time, profit/leading metrics), not politics.
- Insane skill growth: the pace and standards here mean every 12 months with us will feel like 3 years of experience in a normal VA/ops role. You can leapfrog your friends. If you join this will change your life. You will work harder than you’ve ever worked before and grow faster than you’ve ever grown before.
- Comic Books!: you’re not just pushing random SaaS tickets; you’re inside a real comic book store seeing rare old comic books, private deals, and the business behind the Hollywood Marvel Movies that everyone loves!
If you’re that person who enjoys working really hard to the point that it takes 2-3 people to do what you did listen up:
Our tasks in asana for projects and ongoing operations are moving at a snail’s pace.
Ops Manager + CEO is chasing tasks, slack policing, cleaning up Asana, and re-explaining context instead of focusing on their jobs.

We’ve had “pleasant” VAs who:
Can’t drive tasks to completion independently
Mark tasks complete with no proof
Miss reports/skip cadence and require chasing.
Drift on ownership, urgency & follow thru
Need hand-holding
I don’t need another task hopper. I need a project killer who comes into ambiguity, creates structure, drives tasks to completion, and actually frees the Ops Manager to focus on his key projects. If this works, his deep work hours and project output go up because you’re handling everything else. We will measure that and tie your promotions/raises to it. This is not for everyone. We’re looking for winners.

What You’ll Actually Do
You will be Ops Manager’s execution partner and force-multiplier. Concrete outputs:
Own Asana: every task has an owner, due date, Done Check, and proof link when completed
Maintain an active queue of 20+ meaningful tasks, prioritized against our key rocks (Marketing, Sales, Ongoing Operations, Cleanup, Admin)
Ship 25+ tasks/week with proof, minimal rework, and zero “ghosted” items
Proactively handle operational issues/fires in designated lanes
Maintain Reporting at Set Cadence, Follow-up loops across projects
Add leverage: plug AI into our workflows (Asana, docs, reports) to make us faster and cleaner without being asked
We do NOT need more SOPS-although you might tighten them on the fly. We need someone to do the operations. If you want to sit and write playbooks all day, this is the wrong seat-that will be an earned responsibility later. If you aren’t ready to work hard daily do not apply.

How We Set You Up To Win (First 90 Days)
We don’t just throw you in the deep end. In your first 30 days, you’ll shadow the Ops Manager, learn our Asana + reporting systems, and get a clear scorecard so you always know what “great” looks like. By 30 days, you’ll own your own project lanes with weekly 1:1s for feedback, support, and removing blockers so you can move faster instead of guessing what we want.

Real Growth Example
One of our Filipino teammates started with us on basic execution work at ~$800/month. Over time, he took ownership of his queue, fixed broken processes, and became the person we trusted to “just handle it.” As his scope grew, so did his comp and stability. Eight years later he makes ~$2,500/month (and we’re working on getting him even more) because he stuck with it and actually grew. A lot of people say they want that, but their resumes show 6–12 month hops. The pattern here is simple: prove you can own outcomes over time, and we grow your responsibilities, trust, and pay accordingly.

Schedule, Hours & Time Zone (No Surprises)
This is a full time, US hours role (roughly US Eastern business hours) with a true 50–60 hour workweek during this growth season. Expect most weeks to be closer to that 60 hour mark. If you want a strict 40 hour cap, this is the wrong seat; if you want a place where extra effort is noticed, measured, and rewarded, you’ll feel at home here. This is not just a job. This is a commitment.

What Winning Looks Like
By Day 30: Ops Manager is spending ~95% of his time on projects, not Slack/Asana/admin fires, because you’re handling those and executing projects alongside him. Profit and leading metrics are moving up faster because of you

By 12 months: You are Ops Manager’s go to operator & on track to become Ops Manager. Nothing important moves in Ops without you knowing. You own the Asana board, key ops projects, and reporting cadence. You’re the person we trust to “just handle it,” and your comp reflects that increased ownership.

If you become that go to operator, you’ll have real say in how we run Ops – you won’t just be ‘executing tickets,’ you’ll help design the system.”

Who This Is NOT For
You prefer to ‘coordinate’ and assign tasks to others instead of doing the work yourself with excellence.
You want to manage people before you’ve truly proven you can personally execute at a high level.
You want a chill, low-pressure 9–5
You need to be told what to do all day and hate being judged by objective numbers
You mark tasks complete without proof or next steps
You change jobs every 6–18 months and blame the company/manager/market/
You get defensive or freeze when given direct feedback or pressure
You are currently juggling multiple full?time clients and want to “squeeze us in” on the side.
You are mass?applying to dozens of jobs and just want to see who bites first.


Who This IS For
You’ve stayed 2–3+ years in at least one role and can prove outcomes
You like pressure, highly competitive environments, being the one who “gets it done” when others stall
You’ve built systems (trackers, automations, SOPs), not just followed them
You are tech-comfortable: Asana (or similar), CRMs, zaps, AI tools, simple web/ops/marketing stacks
You’re willing to bet on one company instead of juggling lots of smaller, easier gigs.
You’re happy to grind 50–60 hours/week no issues. We’re in a BIG growth & push season. It will be like this for the next year and then we’ll see. Everyone wants to grow a lot, but it’s actually happening here.

Comp & Growth
• Ramp: $600 base while you’re learning the systems (first 30–90 days).
• Once you’re hitting KPI floors, expected OTE = $800–$1,000/month (base + performance bonus).
• Raises and benefits are tied directly to beating KPIs & raising the standard, not time served.
• If you crush it, scope grows into higher-level ops ownership and comp follows output. The Filipino teammate in the story above is now at ~$2,500/month and climbing. This is not a forever $800 grind, but you have to earn it.

Important: This is an ON FIELD role. You will not have a team under you to delegate to.
95% of your time is doing the work yourself, 5% is light coordination. If your default mode is to make plans and pass tasks to others, this will be a bad fit.
How To Apply (24-Hour Test)
Our Hiring Process (So There Are No Surprises)

If your 24 hour answers impress us, the next steps are:
A short interview focused on your past execution.
A live 60 minute work trial inside our real tools where you’ll work directly with the Ops Manager. We do this because talk is cheap. If you don’t like being tested on real work before getting hired, this won’t be a fit.

Do NOT click quick-apply. In the next 24 hours, you must:

Reply with answers to ALL of these (short but specific; bullets are fine):
Q1: Describe the most complex project you personally drove fro ---------- ssy start to completion where you did most of the execution yourself, not just assigning tasks. Include at least one example of how you set your own deadlines and moved forward when other people were slow to respond.”
Q2: Share 3 links or screenshots (Google Docs, Sheets, Asana boards, trackers, automations, etc.) that you built yourself which show how you organize and drive work. Briefly explain each.
Q3: You have 30 tasks due this week and realize you’ll miss 5. Walk me through, step-by-step, how you handle it with your manager and stakeholders.
Q4: Below are 6 messy “tasks” we actually see (all dumped into one list):
– “Fix Asana, it’s a mess”
– “Seller lead texting follow up??”
– “Finance com/projections cadence d2 ”
– “Inventory backlog insane”
– “Need better reporting”
– “Update SOPs
In this role you will NOT have anyone to delegate to assume it’s just you and the Ops Manager.
In a Google Doc, please:

Rewrite these into clear tasks with: Owner (you or Ops Manager), Due Date (next 7–30 days), and a concrete Done Check + proof required. “Write your task descriptions as if you are committing: ‘I will do X by Y time. If Z doesn’t happen by [time], here’s my fallback.’ Generic ‘follow up / request access’ answers will fail you.”
Put them in the order you’d actually do them and explain why in 3–5 bullet points.
Link the Google Doc here (view access).
Spend no more than 30–45 minutes. If you can’t figure this out on your own, this role will be too hard in real life – that’s okay, just skip applying.

Attach your PDF resume/Google Drive link.

Compensation here is performance based. Raises are earned through clearly exceeding KPIs and demonstrating core values consistently. If you want “stability” to mean “I can coast and still get raises,” this won’t feel stable. If you want stability to mean “the better I get, the more valuable and secure I become,” you’ll like it here.