Executive Marketing Operations & Lead Generation VA - MIC

Must have 3 to 5 years of experience in digital marketing, lead generation, client communication, project coordination, and AI tools.
Remote | Full-Time | Digital Marketing Operations Support

We are hiring a Remote Virtual Assistant and Operations Coordinator to support daily operations, lead generation, client communication, project management, AI-assisted workflows, SEO, and WordPress updates for a branding, web design, and digital marketing business.

Key Responsibilities

Lead Generation and Outreach
• Research prospects through Upwork and other lead sources.
• Prepare and send outreach messages using approved templates.
• Track follow-ups and keep lead records organized.

Client Communication and Project Coordination
• Manage client updates through email and ---------- .
• Keep projects, tasks, and CRM updates organized.
• Coordinate with the internal team through Slack.
• Take meeting notes and summarize action items.

AI, SEO, and Operations Support
• Use ChatGPT, Claude, and similar AI tools to draft copy, summarize notes, and support client deliverables.
• Assist with basic SEO and WordPress content updates.
• Help document repeatable processes and maintain SOPs.
• Support workflow improvements and automation where possible.

Required Skills & Qualifications
• 3 to 5 years of experience in digital marketing, lead generation, outreach, operations, or project coordination.
• Strong written and spoken English.
• Experience supporting a branding, web design, digital marketing, or similar service-based business.
• Strong attention to detail and ability to follow processes.
• Highly organized, proactive, reliable, and process-oriented.
• Able to work independently with minimal supervision.
• Comfortable with client communication, task tracking, and follow-ups.
• Must be looking for a stable, long-term role.

Tools Proficiency Requirement
• ----------
• Slack
• Google Drive
• Email
• ChatGPT
• Claude
• WordPress
• Basic SEO workflows
• Upwork or similar lead generation platforms

Nice to Have
• Experience supporting white-label or external delivery teams.
• Experience preparing client updates, meeting notes, and project summaries.
• Experience documenting SOPs or internal processes.
• Background in branding, web design, digital marketing, or e-commerce support.

How to Apply? Please submit the following:
• Updated resume or CV.
• A 1 to 2 minute intro video or audio explaining your your relevant experience.
• Portfolio or work samples, if available.

Please include the word “Organized” in your application so we know you read the full description carefully.

Only shortlisted candidates will be contacted for the next step of the hiring process.