Executive Assistant to Managing Partner (Remote)

We are an established Malaysian law firm based in Johor Bahru with a strong conveyancing practice and clear ambitions to expand into Corporate & Commercial and M&A work.
We are looking for a capable, organised Executive Assistant to work directly with our British Managing Partner — someone who takes genuine ownership of their work, operates independently, and ensures that nothing falls through the cracks.
This is not a passive support role. It is a position for someone who is comfortable taking control of how work is tracked, followed through, and completed.
This is a part-time remote role during Malaysian business hours.

What you will do

Own and manage the Managing Partner’s calendar, ensuring it is structured, prioritised, and protected
Track all tasks, requests, and instructions, ensuring nothing is lost or left unattended
Follow up with internal tea ---------- mbers until work is completed, without needing repeated reminders
Research vendors, service providers, and business development opportunities
Track and coordinate business development events and networking opportunities
Obtain quotations and follow up with third parties until matters are resolved
Maintain task visibility and progress tracking using Microsoft To Do
Coordinate internally through Microsoft Teams
Manage administrative communications through a dedicated WhatsApp Business account


What we need

Three to five years of Executive Assistant experience, preferably in a professional services environment
Excellent written English at a professional standard
Strong working knowledge of Microsoft 365, particularly Outlook, Teams, and SharePoint
Someone who is naturally organised and tracks detail without being prompted
The ability to identify issues early and act before they require escalation
Confidence to follow up with people and ensure work progresses
Discreet, reliable, and capable of working independently with minimal supervision

What we offer

Competitive salary
Microsoft 365 licence
A long-term, stable role working directly with the Managing Partner
Exposure to how a growing law firm is run at a senior level