Executive Assistant / Strategic Operator (Client-Facing)

Our founder running multiple fast-moving initiatives — clients, vendors, projects, and nonstop decisions.

Your job is to make that pace work. Not by “managing a calendar.”
By spotting patterns, preventing problems, closing loops, and turning moving parts into finished outcomes.

If you’re the kind of EA who thinks three steps ahead, picks up the phone, gets answers, and keeps everything aligned — you’ll thrive here.


What You’ll Own (This is an Operator Role)

- Signal from noise: You catch what matters, flag what doesn’t, and keep priorities clean.
- Loop closure: Follow-ups don’t die. Decisions get made. Loose ends get tied off.
- ---------- ntum: Projects move forward every day — vendors respond, deliverables land, blockers get removed.
- Communication: You represent leadership with polish on calls, email, and messaging.
- The “second brain”: You track patterns, anticipate needs, and ask the right questions before issues appear.

Yes, you’ll handle scheduling — but that’s the smallest part of the value.


What You’ll Do

- Turn scattered inputs into clear action plans (what’s next, who owns what, by when)
- Proactively call clients, vendors, and partners to get answers and move things forward
- Prepare quick briefs before calls and clean recaps after calls (so nothing gets lost)
- Create lightweight systems that prevent repeat chaos (SOPs, trackers, templates)
- Capture raw ideas and turn them into drafts (messages, posts, guides, simple frameworks)
- Coordinate light bookkeeping support (keep expenses organized and handed off cleanly)


Requirements (Non-Negotiable)

- Proven experience supporting a founder/exec in a fast-paced environment
- Proactive + resourceful: you don’t wait — you figure it out and drive it to completion
- Client-ready communication: fluent English with a clear American-style speaking voice
- Comfortable on the phone (you call, follow up, and push things over the finish line)
- Strong judgment, organization, and follow-through


Not a Fit If

- You want task lists instead of ownership
- You avoid phone calls or hard follow-ups
- You miss details or let things slip
- You’re uncomfortable when priorities shift