Executive Assistant - Remote Role

Executive Assistant Position - Remote Role

Vancouver-Based Engineering Firm

Overview
We are seeking a skilled and professional Executive Assistant to provide remote support to our client, an established engineering firm based in Vancouver, Canada. This position offers the opportunity to work with a reputable Canadian engineering organization while working remotely from the Philippines.

Hours: Monday to Friday, 7:00 AM - 4:00 PM PST

Key Responsibilities
* Manage executive's calendar, schedule meetings, and coordinate appointments
* Handle email correspondence and communications
* Organize and maintain digital files and documents
* Prepare reports, presentations, and other documents as needed
* Coordinate travel arrangements when necessary
* Take minutes during meetings and distribute to relevant stakeholders
* Provide general administrative support as required
* Assist with project coordination and follow-up tasks
* Serve as the first point of contact for internal and external stakeholders

Qualifications:
* Proven experience as an Executive Assistant or in a similar administrative role (minimum 1 year in a full-time role)
* Excellent written and verbal communication skills in English
* Strong organizational skills and attention to detail
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Experience with video conferencing platforms (Zoom, Microsoft Teams, etc.)
* Ability to prioritize tasks and manage time effectively
* Problem-solving skills and proactive approach to work
* Experience working remotely is preferred
* Bachelor's degree preferred but not required with sufficient experience

Technical Requirements:
* Reliable high-speed internet connection
* Personal computer with up-to-date operating system (Windows 10/11 or macOS)
* Quiet workspace suitable for video calls
* Must be willing to install and use Cisco Umbrella security software on your computer at all times (provided by client)

What We Offer:
* Competitive compensation package
* Stable work with a reputable international client
* Professional growth opportunities
* Supportive agency team

Application Process:
Qualified candidates are invited to submit their resume, cover letter, and a brief explanation of their remote work setup.

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Shortlisted applicants will be contacted for initial interviews, followed by a meeting with the client for final selection.

Note: This position requires working with sensitive engineering and business information. The selected candidate will be required to sign a confidentiality agreement and adhere to the client's data security protocols. Cisco Umbrella security software must remain active on your device at all times, not just during work hours, to ensure proper security compliance with the engineering firm's requirements.