Executive Assistant

ABOUT COCREATIVE INC.
COCREATIVE INC. is a dynamic, husband-and-wife-led creative agency specializing in brand development, marketing strategy, and media production. With a focus on helping businesses elevate their presence, we provide services that span from brand identity and web design to video production and photography. Our work combines strategic thinking with high-quality creative execution, allowing our clients to thrive across digital platforms. We are also the team behind Mack and Pouya Photography, our dedicated wedding and event photography brand known for capturing joyful, authentic Upgrade to see actual infonts with an artistic touch.

ABOUT THE ROLE
This role directly supports the co-founders of the company — a husband and wife team. We are seeking a highly organized and detail-oriented Assistant to join our media business. This role is ideal for someone who thrives in a dynamic environment, is a fast learner, and has a passion for supporting creative teams. You will play a key part in ensuring smooth operations across projects, client communications, and internal processes while contributing to light creative tasks.

>>> RESPONSIBILITIES

**Operations & Project Management**
- Protect the company owners' time by keeping high-level vision and decision-oriented tasks on their plate
- Manage and track projects from start to finish
- Maintain and organize digital files and assets
- Document internal processes and workflows
- Assist in recruiting and onboarding additional teaUpgrade to see actual infombers

**Communication & Client Management**
- Provide regular reminders to Supervisors about upcoming events, meetings, tasks, and decisions that need to be made
- Regularly update task lists and proactively ask questions as needed
- Contact clients for required details and updates
- Ensure timely follow-ups and information gathering
- Act as a point of contact for clients and team communications

**Research, Sales & Social Media Management**
- Conduct research to support business operations and projects, including creating lists of prospective clients
- Reach out to prospective clients via email or phone to pitch services
- Plan and manage the social media calendar
- Create reels using company media
- Post reels and stories across platforms like Instagram, Facebook, and TikTok
- Respond to comments and engage with audiences
- Manage and schedule other social-related tasks

**Creative Support**
- Support in reviewing, organizing, and labeling footage
- Support photo culling and organization
- Assist in putting together presentations in Keynote, Google Slides, or Canva
- Assist with basic tasks in Adobe Lightroom, Photoshop, Premiere Pro, and Davinci Resolve (training available)

>> QUALIFICATIONS

- Proficient in operating Mac computers
- Strong English communication skills (written and verbal)
- Highly proficient with computer systems and digital tools
- Exceptional organizational skills and attention to detail
- Fast learner with the ability to adapt to new platforms and systems
- Comfortable using platforms such as Slack, Airtable, Asana, Upgrade to see actual info, Notion, ChatGPT, and Capcut (training provided as needed)
- Open to change and adaptable to shifting priorities, ongoing projects, and company growth
- Willingness to delegate tasks and specialize as the company expands
- Ability to train others on internal processes and tools
- Proficiency with social media platforms like Instagram, Facebook, and TikTok

**Bonus Skills (not required, but a plus)**
- Creative background in areas such as photography, videography, editing, graphic design, web design, or development
- Adobe Lightroom
- Adobe Premiere Pro
- Davinci Resolve
- Experience with social media management tools
**Position Detail**
- Type: Full-time
- Location: Remote or local (depending on candidate)
- Compensation: DOE - Competitive with opportunities for commission and promotions
- Schedule: 30-40 hours per week, flexible with some availability during business hours

>> HOW TO APPLY
If you’re excited to support a creative team and grow with us, please submit the following:
1. Resume with Cover Letter: Your resume should outline all software and platforms you are familiar with, along with your project management skills.
2. Personal Introduction Video (1-4 minutes): A simple webcam video is perfectly fine. Please introduce yourself, provide a basic summary of your resume, and explain why you would be a good fit for this position.
3. Optional: Include any creative work you have done, such as photography, video editing, graphic design, or other relevant projects.
4. Please submit your application at online Upgrade to see actual info **AND** at the following link:
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