Executive Admin / Right-Hand (Accountability + Operations Support)

???? ABOUT US

We are a fast-growing online education and services company focused on business, credit, and financial growth.

We run weekly live classes, content marketing campaigns, and digital programs.

We are looking for a reliable, long-term tea ---------- mber who can help us stay organized, meet deadlines, and keep the team on track daily.



? POSITION DETAILS

Full-Time (40 hours per week)

Remote (Philippines preferred)

Must be available during EST hours + some evenings

Long-term position with growth opportunity



???? ROLE OVERVIEW

This role is your chance to become the right hand to leadership.

Your main job is to:

???? Make sure tasks are completed

???? Make sure nothing is missed

???? Make sure the team stays organized and on time

You will be working closely with the owner and operations team to help run the day-to-day execution of the business.



???? YOUR DAILY RESPONSIBILITIES

? 1. Daily Task Tracking & Follow-Ups

Check in with tea ---------- mbers daily

Track all tasks inside Microsoft Planner

Follow up on anything that is late

Make sure every task has:

clear instructions

clear deadline

clear owner



? 2. Team Communication

Be active in Microsoft Teams throughout the day

Ask questions if anything is unclear

Repeat instructions to make sure there is no confusion

Keep communication clear and professional



? 3. Content & Posting Checks

Confirm content is posted daily (5 posts per day)

Check captions, hashtags, and call-to-actions

Ensure posts are scheduled correctly in Meta Business Suite



? 4. File & Folder Organization

Organize Google Drive and SharePoint folders

Make sure files are easy to find

Maintain clean naming systems



? 5. Meeting & Admin Support

Help prepare for meetings

Track action items

Send reminders for deadlines



? 6. Reporting

Send daily updates on:

what was completed

what is pending

what is late



???? SUCCESS IN THIS ROLE LOOKS LIKE

No missed deadlines

No confusion in tasks

Everything is organized and easy to find

Team is consistently on track

Leadership does NOT need to chase updates



???? REQUIREMENTS

Strong written and spoken English

Highly organized and detail-oriented

Comfortable following up with tea ---------- mbers

Must be proactive (do not wait to be told what to do)

Experience Required:

Microsoft Teams

Microsoft Planner

Google Drive / SharePoint

Meta Business Suite (Facebook & Instagram scheduling)



? IDEAL CANDIDATE

Responsible and dependable

Not afraid to speak up

Follows instructions carefully

Takes ownership of tasks

Wants long-term stable work



???? IMPORTANT

This is not a basic admin role.

You will be expected to:

Follow up with tea ---------- mbers

Keep everyone accountable

Help maintain structure in the business

If you prefer to only complete tasks without managing or tracking others, this role is not a good fit.



???? PAY

To be discussed based on experience



???? HOW TO APPLY

To apply, please follow ALL steps:

Send a short introduction (2–3 paragraphs)

Record a 2-minute video answering:

Your experience with Microsoft tools

How you handle missed deadlines from a tea ---------- mber

Include the word “ORGANIZED” in your subject line

Applications that do not follow instructions will not be considered.