Construction supervisor

JOB OPPORTUNITY
Virtual Construction Administration supervisor
Remote |  Part-Time  |  Brisbane-based Employer, Australia
Salary: (negotiable based on experience)

About the Role
We are a private residential builder based in Brisbane, Queensland, Australia, currently in the pre-construction planning phase for three new houses (approximately 360m² each). Following completion of these projects, we will move into a 12-apartment complex development. All building approvals are in place and construction is due to commence shortly.
We are seeking a reliable, detail-oriented Virtual Administration Assistant with experience supporting construction or building projects. This is a long-term role with the opportunity to grow as our project pipeline expands.
Key Responsibilities
Subcontractor Invoices & Payments
• Receive, check, and process subcontractor invoices against scopes of work
• Track payment schedules and follow up on outstanding invoices
• Maintain a clear register of all payments made and due
• Liaise with subcontractors regarding invoice queries via email
Supplier Quotes & Purchase Orders
• Request and compare quotes from material suppliers on behalf of the builder
• Prepare and issue purchase orders once approved
• Maintain a supplier contact list and quote register
• Track material deliveries and flag delays
Scheduling & Email Management
• Manage and maintain project schedules across multiple house builds
• Coordinate trades scheduling and send reminders/confirmations
• Monitor and respond to emails on behalf of the builder (using shared inbox)
• Prepare meeting notes and action item summaries
• Maintain organised digital filing of all project documents
 
What We’re Looking For
Required Preferred / Bonus
Strong written English communication Experience in construction or building admin
Minimum 2 years VA or admin experience Familiarity with Xero or similar accounting software
Proficient in Microsoft Office (Word, Excel) Experience with Australian building projects
Excellent attention to detail and accuracy Knowledge of Australian trade terminology
Reliable internet connection and home office setup Experience managing multiple projects simultaneously
Available during Brisbane business hours (AEST) Experience with project management tools.
 
What We Offer
• Long-term, stable role with growth as our project pipeline expands to a 12-apartment complex
• Direct working relationship with the builder/owner – no layers of management
• Flexible work-from-home arrangement
• Prompt weekly or fortnightly payment via direct bank transfer or Wise
• A professional, respectful working environment
 
How to Apply
Please send the following :
1.  Your resume/CV (PDF preferred)
2.  A brief cover letter (email is fine) explaining your construction admin experience
3.  Your availability and preferred hours
4.  Your expected monthly rate in USD or AUD

Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted.
Brisbane, Queensland, Australia  |  Residential Construction  |  Remote Role