Business Analyst / Project Coordinator

Business Analyst / Project Coordinator - Full-Time | Remote | AUD $1000-$1,500

Location: Philippines
Working Hours: Mon-Fri, Western Australian business hours (UTC+8)
Reporting to: Head of Web & XR Development
Works with: Head of Web & XR Development, Head of 3D Design, 3D Artists, Technical Artists, Project Managers, Animation & Real-Time Leads

Role Overview

3D Walkabout is looking for a Business Analyst person to help turn client requirements, internal discussions, and project ideas into clear tasks, documentation, user stories, workflows, and acceptance criteria.

This role is suited to someone who is organised, detail-oriented, and comfortable asking questions to clarify requirements. You will work closely with project leads, developers, artists, and clients to make sure the team understands what needs to be built, why it matters, and how we will know when it is complete.

This is not just a documentation role. You will help improve how work moves through the team, support sprint planning, prepare requirements, and help make sure projects stay clear and manageable.

What You’ll Be Doing

- Gather and document requirements from client calls, internal meetings, notes, recordings, and project discussions
- Create clear user stories, requirements, acceptance criteria, and task breakdowns
- Help prepare Jira, ClickUp, Trello, or other project management tickets
- Map user flows, process flows, and basic workflows for web, VR, AR, and interactive projects
- Work with developers and designers to clarify what needs to be built
- Help identify gaps, risks, unclear requirements, and missing information
- Support sprint planning, reviews, retrospectives, and client showcase preparation
- Help maintain project documentation and internal wiki pages
- Assist with client-facing summaries, progress updates, and scope documentation
- Support QA by helping define expected behaviour and test scenarios

Tools & Technologies

Essential

- Strong written English and communication skills
- Experience writing requirements, user stories, or acceptance criteria
- Experience with project management tools such as Jira, ClickUp, Trello, Asana, or similar
- Ability to break down vague ideas into clear tasks
- Strong attention to detail
- Comfortable working with remote teams
- Ability to ask good questions and clarify unclear requirements

Preferred

- Experience working with software development teams
- Experience with UX/UI workflows, wireframes, or process mapping
- Experience with tools such as Miro, Figma, Notion, Confluence, Google Docs, or Microsoft Office
- Understanding of Agile, Scrum, sprints, standups, showcases, and retrospectives
- Experience with web apps, SaaS products, VR, AR, 3D, or interactive projects
- Basic understanding of QA and testing processes

About You

- You are organised and comfortable managing details
- You can take messy notes or meeting discussions and turn them into clear documentation
- You are not afraid to ask questions when something does not make sense
- You think about the user, the client, and the development team
- You can communicate clearly with both technical and non-technical people
- You understand that good requirements help teams move faster
- You are comfortable working independently in a remote team

Bonus Experience

- Business analysis experience in software, digital, SaaS, XR, training, or creative technology projects
- Experience creating user journeys or workflow diagrams
- Experience supporting sprint planning or product delivery
- Experience working with developers, designers, artists, or technical teams
- Experience preparing documentation for client approval or internal delivery

What You’ll Get
- Exposure to real web, VR, AR, and interactive projects
- A hands-on role supporting software and immersive technology teams
- Direct collaboration with project leads, developers, and artists
- Opportunity to grow with an established XR studio

About Us

3D Walkabout is an Australian 3D visualisation and XR studio creating immersive content for clients across property, infrastructure, education, and industry. We blend creativity, technology, and storytelling to bring digital environments and products to life through 3D, VR, AR, and interactive experiences.

How to Apply

Send us:

- Your CV or LinkedIn profile
- Examples of requirements, user stories, process flows, documentation, or project work
- A short note about your experience working with software, digital, or technical teams