Bookkeeper / Monthly Financial Review

Purpose of the role JobTracks operates a Manual & AI-assisted bookkeeping pipeline: source documents (PDF invoices, Excel payroll and AP reports, credit-card feeds) are extracted and classified into QuickBooks Online via manual entry and a structured import tool. This role should not need to perform manual data entry. Its purpose is to review, reconcile, correct, and close the books each month — to be the human control layer that catches what the data entry gets wrong and to own the accuracy of the financial record.

Core responsibilities Review transaction entries for correct account classification, flagging and correcting misclassifications before close. Reconcile all bank and credit-card accounts monthly against statements. Verify that automated invoice, bill, and expense imports match source documents on a sampled and exception basis. Confirm payroll entries tie out to ADP records (ADP retains responsibility for payroll tax filing). Manage the exception queue — any transaction the automation flags as low-confidence or cannot classify. Perform monthly close and produce P&L, balance sheet, and cash-flow statements. Identify control gaps or recurring error patterns in the automated pipeline and report them so the upstream rules can be improved.
What this role does NOT do Manual keying of invoices or expenses. Payroll tax filing (ADP). Tax preparation or strategic tax/decree advice (handled by outside CPA/tax counsel).

Required qualifications Hands-on QuickBooks Online proficiency, including reconciliation and month-end close. Demonstrated bookkeeping experience for a company with 1,000+ monthly transactions. Comfort reviewing and correcting machine-generated entries rather than originating them i.e., an editor's mindset, not a data-entry mindset. Strong attention to classification accuracy and an instinct for what "looks wrong."

Preferred Experience with multi-entity bookkeeping (JobTracks operates more than one company). Familiarity with QuickBooks import tools (SaasAnt, Transaction Pro, or similar).

Engagement terms Monthly retainer, scope sized to transaction volume. Specific monthly deliverable: reconciled accounts and closed books with financial statements delivered by [X] business days after month-end.