Booking & Outreach Operator (VA Role)

This is not an admin role. This is a revenue role.

I’m a speaker, performer, and educator who helps experts become magnetic on stage and turn audiences into paying clients. My work spans keynotes, emceeing, workshops, podcast interviews, and live events.

I’m hiring someone to own booking outreach and opportunity generation so I can spend more time on stages and less time chasing them.

If you wait to be told what to do, this role will overwhelm you.
If you enjoy tracking opportunities, starting conversations, and turning outreach into booked stages, keep reading.

WHAT THIS ROLE ACTUALLY IS

You are responsible for finding, qualifying, pitching, and tracking speaking and appearance opportunities.

You are not just sending emails.
You are building a pipeline of booked stages.

Your success will be measured by:

• Qualified opportunities generated
• Conversations started
• Bookings secured
• Revenue influenced

CORE RESPONSIBILITIES
Opportunity Sourcing

• Research events, conferences, podcasts, stages, and hosts
• Identify decision makers and contact info
• Build and maintain outreach databases
• Prioritize high-value opportunities

Outreach Execution

• Send personalized pitches
• Follow up consistently
• Track responses and conversations
• Adjust messaging based on results

Booking Pipeline Management

• Maintain CRM or tracking sheet
• Track stage status from prospect ? booked ? completed
• Flag hot leads and urgent replies
• Prepare summaries before calls or negotiations

Positioning Intelligence

• Identify which stages are most aligned with brand growth
• Spot partnership or collaboration opportunities
• Recommend outreach angles
• Track which messaging converts best

WHO THIS IS FOR

You should apply if you:

• Have booked guests, speakers, or clients before
• Are comfortable initiating conversations with strangers
• Can write concise, persuasive outreach messages
• Think in pipelines and conversion rates
• Are organized and detail oriented
• Move fast and communicate clearly
• Follow up without being reminded

Bonus if you:
• Have worked in PR, booking, or partnerships
• Understand speaker or creator industries
• Have CRM or lead tracking experience
• Enjoy negotiation or deal flow

STANDARDS

If hired, you will be expected to:

• Send outreach daily
• Track every conversation
• Follow up consistently
• Maintain organized records
• Bring opportunity ideas weekly
• Operate independently

This role directly impacts revenue and visibility. Precision matters.

TOOLS (NOT REQUIRED BUT HELPFUL)

Google Sheets or CRM tools

Email platforms
LinkedIn
Research tools
Calendar scheduling systems

Tools can be learned. Initiative cannot.

REQUIRED SKILL TEST (MANDATORY)

To be considered, complete this task.

Scenario

You are tasked with booking me for speaking engagements and podcast interviews that attract high-level speakers, coaches, and creators.

Submit the Following

1. Opportunity Targeting
List 5 specific stages, podcasts, or events you would pitch first and explain why.

2. Outreach Message
Write one personalized pitch email you would send to a host or event organizer.

3. Follow-Up Strategy
Outline your follow-up timeline and messaging approach.

4. Prioritization Logic
Explain how you d ---------- which opportunities are worth pursuing versus ignoring.

Submission Format

Provide answers as a Google Doc or PDF link.

Applications without this task will not be reviewed.

HOW TO APPLY


Email subject line:

Booking Operator Application – [Your Name]

Include:

Short intro

Relevant experience

Example outreach message you’ve written before

Completed skill test

Your rate

Incomplete applications will not be reviewed.

FINAL NOTE

This role can become long-term and high leverage for the right person. If you want a position where your work directly creates opportunities, visibility, and bookings, this is that role.

If you want a passive assistant position, this is not.