Book Production Virtual Assistant

We are hiring a Book Production Virtual Assistant to support ebook formatting, bonus content preparation, the setup and loading of finished assets into our publishing and marketing tools, plus managing the metadata associated with each release. You will work alongside a small team that includes professional editors and graphic designers, and your role will focus on production execution, file consistency, and quality control.

What You Will Do
Ebook production and formatting
Format ebooks from final, professionally edited manuscripts, creating clean structure, consistent styling, and a polished reader experience
Use AI tools to speed up formatting tasks, identify inconsistencies, and support production workflows
Manually quality check final ebook files to ensure they align with the approved reference version in structure, formatting, and presentation
Bonus content and reader assets
Format bonus PDFs such as workbooks, checklists, trackers, and companion resources
Insert and manage images, tables, headings, and page structure as needed
Prepare files for delivery across platforms, ensuring correct file types, naming conventions, and version control
Publishing and marketing setup
Upload and load book files and bonus assets into publishing platforms and marketing tools
Support Amazon metadata tasks, including descriptions, keywords, categories, and backend setup, training provided
Maintain organized folders, clear file naming, and accurate tracking across multiple titles

Required Skills
Thorough attention to detail and a strong quality mindset
Strong ebook formatting ability and comfort working with long form documents
Excellent Microsoft Word skills, especially styles, headings, section structure, and image handling
Canva proficiency for clean, consistent bonus content layouts
AI proficient, able to use tools effectively while still ensuring careful manual checks
Fluent written English for quality control, accuracy, and spotting obvious issues before upload
Reliable, organized, and able to follow SOPs and checklists
Proactive communicator who flags issues early, asks smart questions, and suggests improvements when you see a better way
Willingness to learn new tools and processes quickly, with a positive, solutions focused attitude

Nice to Have
Experience with Kindle or other ebook formatting workflows
Familiarity with Amazon KDP and metadata management
Experience uploading assets into email platforms, course platforms, or digital delivery tools

How to Apply

To be considered, you must submit all items below. Applications missing any of these will not be reviewed.

Please include:
Your resume
A portfolio or samples of relevant work, for example ebook files, PDF workbooks, Word formatting samples, Canva layouts, or screenshots with short context
A brief introduction and your relevant experience
A note on how you use AI tools and manual review together to ensure consistency and accuracy
A short example of how you stay organized across multiple projects, tools, and file versions