Assistant Property Manager

Assistant Property Manager
Aoede LLC | 100% Remote | Full-Time

About the Role

The Assistant Property Manager is responsible for the day-to-day operations, support, and customer service of a growing, diversified real estate portfolio across Texas and California. This includes a 70-unit commercial building in Houston, TX, single-family rental properties in California, and short-term rental (Airbnb) properties in Austin, TX. This is a 100% remote, full-time, long-term position.

We do annual team bonding trips in the Philippines — if you're talented, hardworking, and ambitious, we'd love to meet you in person and talk about where your career is headed.

What You'll Do

- Direct and oversee daily operations across a mixed portfolio of commercial, single-family, and short-term rental properties
- Provide excellent customer service to all tenants, guests, and prospects
- Prepare and send communication notices to tenants
- Draft lease agreements and manage property documentation
- Coordinate maintenance requests and vendor communication across multiple property types
- Enter accounts receivable and accounts payable into QuickBooks
- Perform monthly bank reconciliations
- Ensure accuracy and timely preparation of all required reports
- Schedule tea ---------- etings, coordinate via Zoom, and delegate tasks to tea ---------- mbers
- Manage Airbnb listings, guest communications, and short-term rental operations

What We're Looking For

- 2+ years of property management experience
- Experience supporting US-based properties preferred
- Experience with any combination of commercial, residential, or short-term rental management is a plus
- Proficiency in QuickBooks
- Expert-level use of Microsoft Office (Word, Excel, Outlook)
- Familiarity with property management software (AppFolio a plus)
- Comfortable using Asana, Slack, and Zoom for daily communication
- Strong written and spoken English
- Detail-oriented, organized, and able to manage multiple priorities across different property types
- Bachelor's degree preferred
- Humble, coachable, and eager to learn US property management regulations (Section 8, rent control, tenant/landlord laws in California and Texas)

What We Offer

- 100% remote position — work from home
- Long-term role with real growth potential
- On-the-spot bonuses for high performers
- Raises considered at performance evaluations for those who master the training material and execute at a high level
- Extensive runbooks and tutorials to support your development
- Annual team bonding trips in the Philippines
- A team culture that values hard work, initiative, and continuous learning

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Our Hiring Process

1. Apply — Submit your application with the details listed below
2. Initial Review — We review your experience and qualifications
3. Assessment — Qualified candidates receive a TestGorilla skills assessment (~1 hour, webcam required)
4. Interview — Candidates who score at or above the 50th percentile are invited to a Zoom interview
5. Offer & Onboarding — Successful candidates begin with a 3-month probation period with full training and support

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Frequently Asked Questions

What types of properties will I manage?
You'll support a diversified portfolio that includes a 70-unit commercial building in Houston, single-family rental homes in California, and short-term rental (Airbnb) properties in Austin. This role gives you broad exposure across multiple property types.

What are the working hours?
You will be expected to work US Central Time business hours. This is a full-time position (40 hours/week).

How and when do I get paid?
Pay is on the 1st and 15th of each month via Wise ( ---------- ).

Is this freelance or full-time?
This is a full-time, dedicated position. Freelancing or side work is not allowed. We need your full commitment.

Do you provide equipment?
You must have your own laptop, headset, and reliable high-speed internet connection.

Is there a probation period?
Yes, there is a 3-month probation period. After that, performance evaluations are conducted every 6 months.

How do raises and bonuses work?
We offer on-the-spot bonuses for exceptional work. Raises are considered at your 6-month performance evaluations based on how well you learn the training material and execute your responsibilities.

What training and support do you provide?
We have extensive runbooks, tutorials, and experienced tea ---------- mbers to help you get up to speed. We invest in people who are willing to learn.

What software will I need to learn?
AppFolio (property management), QuickBooks (accounting), Asana (task management), Slack (communication), and Zoom (meetings). If you don't know all of these yet, that's okay — what matters is your willingness to learn quickly.

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To Apply

Please include:
1. A brief summary of your property management experience
2. Which Western countries you've supported (if any)
3. What types of properties you've managed (commercial, residential, short-term rental)
4. What PM and accounting software you've used
5. Your availability to start

About Aoede LLC

Aoede LLC is a Texas-based property management company overseeing a growing, diversified portfolio of commercial, single-family, and short-term rental properties across Texas and California. Founded with the mindset of a startup but built on enterprise-level professional experience, we move fast, build smart, and hold ourselves to a high standard.

Our team of 10+ professionals spans multiple countries and operates fully remote, managing everything from a 70-unit commercial building in Houston to Airbnb properties in Austin and single-family rentals in California. We hire talent from around the world — including the Philippines, Vietnam, India, Sri Lanka, Pakistan, Nigeria, Kenya, Ghana, South Africa, Venezuela, and beyond. We don't care where you sit. We care how you perform.

What makes us different: we combine the speed and scrappiness of a startup with the processes, structure, and professionalism you'd expect from a much larger organization. We invest heavily in documentation — our runbooks and tutorials are built so that the right person can get up to speed quickly and operate independently. We reward performance, not tenure. If you learn the material, execute at a high level, and take ownership of your work, you'll grow here.

Our culture is built on communication, collaboration, and humility. We operate as a team — not in silos. Everyone, from leadership down, is open to feedback and willing to hear what they need to do to improve. We're not perfect and we don't pretend to be. What we do is strive for continuous improvement and learning every single day. Leadership is genuinely invested in finding better ways to do things, and we expect the same mindset from everyone on the team.

A Note on Honesty

We value honesty over impressive claims. Please don't tell us you're an expert in something you've only read about or briefly touched. It's okay to say "I've used AppFolio a few times but I'm not an expert" or "I haven't handled evictions before but I'm willing to learn." We will find out the truth — whether it's during the assessment, the interview, or the first week on the job. And when we do, it damages trust that's very hard to rebuild.

We would much rather hire someone who says "I don't know that yet, but I'll learn it" than someone who claims to know everything and can't deliver. Being humble, honest about where you are, and willing to put in the work to grow — that's what gets you far here. We have the training, the runbooks, and the team support to get the right person up to speed. What we can't teach is integrity.

We're actively expanding our portfolio and our team. We do annual team bonding trips because we believe the people behind the work matter just as much as the work itself.

This is a company where your work matters, your voice is heard, and your growth is directly tied to what you put in.