Agency Administrator / Operations Assistant

About the Role

Disruptiv Media is looking for an organised and reliable Agency Administrator / Operations Assistant to help with the daily organisation of our digital marketing agency.

This role is ideal for someone who enjoys structure, systems, organisation, task tracking, and making sure work does not get missed.

You do not need to be a digital marketing expert, but you must be comfortable working in a digital agency environment and managing information across tasks, documents, spreadsheets, and project management systems.

Responsibilities

You will be responsible for:

Keeping project management systems updated
Checking tasks, deadlines, and project statuses
Following up with tea ---------- mbers on outstanding work
Creating and updating trackers, spreadsheets, and documents
Organising Google Drive folders and files
Helping create sources of truth for client projects
Checking that client requests are logged properly
Supporting with QA checks on content, websites, and documents
Preparing simple reports, summaries, and internal updates
Helping the agency owner stay organised across multiple client accounts
Supporting with admin tasks related to SEO, PPC, content, PR, and web projects
Requirements

We are looking for someone who:

Is highly organised
Has strong attention to detail
Can work independently
Is confident following up with people
Is comfortable using spreadsheets and documents
Can keep systems up to date
Communicates clearly and professionally
Understands the importance of deadlines
Can spot when something is missing or unclear
Is proactive and not afraid to ask sensible questions
Tools Experience

Experience with any of the following is useful:

Google Sheets
Google Docs
Google Drive
Asana
Canva
WordPress
CRM or project management tools
This Role Is Best Suited To Someone Who
Enjoys keeping things organised
Likes building systems and trackers
Is comfortable chasing updates politely
Can manage multiple small tasks at once
Notices details that other people miss
Takes ownership of keeping information accurate
Understands that admin work is important to agency performance
Important

This is a key role in the agency. We need someone who can help make sure tasks are not forgotten, trackers are kept up to date, and the team has clear information.

You must be able to:

Give regular updates
Keep records accurate
Follow processes
Be reliable every day
Communicate if something is delayed or unclear
Help create order in a busy agency environment
How to Apply

Please apply with:

A short introduction about yourself
Your previous admin or operations experience
Examples of systems, trackers, or processes you have managed
The tools you are confident using
Your expected monthly salary or hourly rate
Your availability and preferred working hours

Please include the phrase “Admin for Disruptiv” in your application so we know you have read the full job post.