Administrative Virtual Assistant (Real Estate)

Location: Remote (Philippines-Based)
Hours: Part-Time (~30–35 hours/week with overlap during U.S. business hours)
Reports to: CEO / Founder

About the Role

We are looking for a reliable, organized, and detail-oriented Virtual Assistant to support administrative, reporting, and operations tasks for our real estate business.

This is a fast-paced generalist operations role. You will handle a variety of responsibilities including tenant communication, payment tracking, reporting, vendor coordination, invoice tracking, and maintaining documentation. You will follow SOPs and checklists while helping keep operations organized and running smoothly.

The ideal candidate is proactive, highly organized, responsive, and able to manage multiple moving pieces without constant reminders.

Key Responsibilities
• Track rents, mortgage payments, utilities, invoices, and recurring items
• Calculate prorated rents, late fees, balances, and payment summaries
• Update spreadsheets and internal reports accurately
• Flag late payments and communicate summaries
• Assist with basic bookkeeping and invoice tracking
• Maintain organized records and documentation in Google Drive
• Communicate with tenants, vendors, and property management companies following scripts or SOPs
• Coordinate follow-ups and track outstanding items
• Assist with inbox management and administrative support
• Follow SOPs consistently and escalate issues appropriately

Requirements
• Minimum 2 years of admin or Virtual Assistant experience
• Previous VA experience REQUIRED
• Strong attention to detail and accuracy
• Strong organizational and follow-up skills
• Comfortable handling multiple priorities at once
• Strong intuitive/basic math skills for calculations and tracking
• Proficient in Microsoft Excel, Word and Google Workspace
• Clear written and spoken English
• Comfortable following SOPs and checklists
• Reliable high-speed internet connection and professional, distraction-free work environment
• Comfortable with time tracking
• Must be comfortable appearing on camera for internal meetings and occasional video calls
• Must have ID Proof Score of 80 or higher to be considered
• Reliable high-speed internet suitable for video calls, cloud-based systems, and multitasking across multiple platforms simultaneously
• Reliable computer/laptop capable of running Google Meet, Google Voice, spreadsheets, property management software, email, and multiple browser tabs efficiently without performance issues
• Quiet and professional work environment suitable for calls and virtual meetings


Preferred
• Dual monitor setup strongly preferred for operational efficiency and multitasking across multiple systems
• Real estate or property management experience
• Experience supporting busy business owners
• Experience with spreadsheets, payment tracking, and reporting systems
• Backup internet and/or backup power source strongly preferred

Hours and Pay
• ~30–35 hours per week
• Must substantially overlap with U.S. business hours
• $4-6/hour depending on experience
• Long-term role with consistent work for the right candidate

To Apply (Important)

A short video recording introducing yourself and your work setup. Please include:
• Your admin/VA experience (brief)
• Your availability (days/times)
• Confirmation that you are comfortable with time tracking
• A video recording introducing yourself
• Internet speed test screenshot
• Typing speed test screenshot
• Briefly explain how you would calculate a prorated rent amount if a tenant moved in on the 17th of the month
• Include the phrase “I read the full post” in your response

Applicants who do not follow instructions will not be considered.