Administrative Assistant VA

Position Overview:

We are seeking a detail-oriented and highly organized Administrative Assistant VA to join our team remotely. The ideal candidate will provide administrative support to ensure efficient operation of the office, working virtually to handle various administrative tasks. This role requires excellent communication, organizational, and multitasking skills, as well as the ability to work independently in a fast-paced environment.

Key Responsibilities:

General Support:
-Provide comprehensive administrative support including managing spreadsheets and reports, helping with billing resubmissions, etc.
-Onboard new customers.
Document Management:
-Create, edit, and maintain documents, spreadsheets, and presentations.
-Ensure all documents are organized and easily accessible.
-Organize and maintain electronic files and records.
Task Management:
-Prioritize and manage multiple tasks efficiently.
-Use task management tools to track progress and ensure timely completion of assignments.
Data Entry and Management:
-Accurately enter and update data in various systems including Quickbooks and E-bridge.
-Maintain databases and ensure data integrity.
Reporting:
-Compile data for all company reports.
-Assist in preparing reports, presentations, and correspondence.
Other tasks:
-Customer service emails as required.
-Flexibility in assisting with other tasks as required.
Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.

Qualifications:

-Proven experience as a Virtual Assistant, preferably in administrative support.
-Fluent in English.
-Excellent communication skills, both written and verbal.
-Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
-Proficiency in Quickbooks is a plus.
-Familiarity with project management tools (e.g., Trello, Asana) is a plus
-Self-motivated, proactive, and capable of working independently in a remote environment.
-Strong organizational skills and attention to detail.
-Reliable, strong internet connection.

Schedule: 12pm - 4pm PST Monday-Friday

Reports To: Technical Lab Manager

Pay: $3 USD /hr (20 hrs /week)

Work Location: Remote