Administrative Assistant

We are seeking a highly organized and proactive Virtual Administrative Assistant to support our Operations Team. The ideal candidate will have previous experience in a similar role within the Architecture, Engineering, and Construction (AEC) industry and possess excellent communication and time-management skills.

Responsibilities:

Manage calendars, schedule meetings, and coordinate appointments

Handle email correspondence and respond to inquiries in a timely manner

Assist with record-keeping and maintaining digital files

Perform other administrative duties as assigned to support the operations team

Qualifications:

Previous experience in a similar role within the AEC industry

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proactive attitude with the ability to anticipate needs and solve problems

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Must be able to work U.S. hours

Must have a functional computer, camera, and headset for virtual meetings

Preferred Qualifications:

Experience with project management software or CRM tools

Knowledge of industry-specific terminology and workflows

If you are a detail-oriented and motivated individual with experience in administrative support within the AEC industry, we’d love to hear from you!