Admin/Exec Assistant - Billboard Operator

Job Title: Administrative Assistant
Company: Gannon Outdoor Advertising
Location: Houston, Texas
About Gannon Outdoor Advertising:
Gannon Outdoor Advertising is a dynamic and growing independent company specializing in the location and permitting of billboard development sites in the Texas area. With over a decade of experience in the billboard industry, and the last 5 years operating independently, Gannon Outdoor Advertising is poised for significant growth this year with several exciting development projects underway. We offer a unique opportunity to be part of a small, focused team with the potential for significant professional growth as the company expands.
Job Summary:
Gannon Outdoor Advertising is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide crucial support to the owner in managing daily operations and facilitating the permitting and development of new billboard sites. This is an excellent opportunity for a motivated individual who is looking to grow their career alongside a thriving business. The ideal candidate will be a self-starter with strong communication and administrative skills, a willingness to learn about the billboard industry, and the ability to handle a variety of tasks efficiently and professionally.
Hours:
8 hour shifts
Monday to Friday 8am-4pm CST
Benefits:
The position offers a monthly salary ranging from 35,000 to 45,000 PHP (equivalent to 600 to 800 USD), commensurate with experience. Additionally, employees are entitled to paid vacation and holidays.
Responsibilities:
Administrative Support & Scheduling:
Proactively oversee Richard Gannon's family and professional calendars, ensuring recurring and personal commitments remain as fixed, non-negotiable blocks.
Carry out daily calendar syncs to verify missing information and organize meeting logistics, such as travel requirements and location-specific details.
Contact landowners every morning to confirm all scheduled appointments and account for any last-minute changes.

Email & Inbox Management:
Own the email inbox by maintaining a structured hub with specific folders for "Action Needed" and "Review Required."
Develop and document response templates within the Standard Operating Procedure to facilitate efficient communication.
Landowner & Site Development Support:
Act as the primary contact for incoming calls via Google Voice, greeting callers professionally and screening for landowners, agencies, or vendors.
Provide real-time site scouting support by identifying property owners and high-level decision-makers through research using Realist and internet records.
Maintain the File Location CRM (Google Sheets) as the single source of truth for all property, landowner, and contact data.
Generate a structured daily call list for Richard Gannon using data from the CRM, ensuring deal structures are updated post-meeting.
Follow strict document naming conventions for all digital files using the Property Address-Landowner-Date format.
Client and Partner Communication:
Maintain and update contact lists and databases.
Assist with client and landowner communication, ensuring timely and professional follow-up.
Coordinate meetings and communication with potential partners and vendors.
Growth and Development:
Demonstrate a willingness to learn about the billboard industry and the specifics of site development and permitting.
Take on increasing responsibilities as the company grows and your skills develop.
Potentially assist with project coordination, marketing efforts, or basic research and analysis in the future.
Qualifications:
3+ years proven experience in an administrative support role.
Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills with a professional demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace equivalents.
Attention to detail and a high degree of accuracy in all work.
Ability to work independently and proactively, taking initiative to solve problems.
Strong sense of discretion and ability to handle confidential information.
Adaptability and a willingness to learn new skills and take on new challenges.
High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Experience with permitting processes or the real estate/construction industry is a significant plus.
To Apply:
Please submit your resume and a cover letter outlining your relevant experience and why you are interested in this opportunity with Gannon Outdoor Advertising please include a picture of a billboard.