Accounts Payable Lead

Location: Remote (Must be available during US PST hours: 8:00 AM – 5:00 PM PST)

Job Summary
We are seeking a highly skilled and detail-oriented Accounts Payable (A/P) Lead to oversee and manage our accounts payable and payroll operations. The ideal candidate will bring leadership expertise, a proven track record in financial management, and the ability to excel in a dynamic, fast-paced environment. This role involves supervising the accounts payable process, ensuring timely and accurate vendor payments, overseeing payroll execution, and providing critical financial support to the organization. The A/P Lead must possess exceptional organizational skills, advanced technical proficiency, and the ability to communicate effectively with vendors, employees, and internal stakeholders.

Key Responsibilities

Accounts Payable Management (50%)
* Review and approve vendor invoices, ensuring proper documentation and accuracy.
* Manage the invoice approval process, including approvals based on predefined thresholds.
* Ensure timely processing of vendor payments while maintaining cash flow efficiency.
* Reconcile A/P reports and manage outstanding payables.
* Handle vendor inquiries and resolve payment discrepancies.
* Maintain compliance with financial policies and company procedures.

Payroll Oversight (20%)
* Oversee payroll processing, ensuring accuracy in employee payments, tax deductions, and compliance with payroll regulations.
* Maintain payroll records, including deductions, bonuses, and time-off tracking.
* Coordinate with HR and finance teams regarding payroll-related adjustments and reporting.
* Resolve payroll discrepancies and address employee inquiries in collaboration with relevant stakeholders.

Reporting & Analysis (20%)
* Generate payroll, accounts payable, and financial performance reports.
* Analyze data and provide key insights for management decision-making.
* Ensure compliance with statutory reporting requirements and internal policies.

Administrative & Team Support (10%)
* Assist with employee onboarding and offboarding processes as they relate to payroll and vendor setup.
* Handle general administrative tasks to support smooth business operations.
* Collaborate with the CFO and Manager of Admin & Collections to reconcile accounts and support audits.

Qualifications
* Bachelor’s degree in Accounting, Business Administration, or a related field.
* Proven experience managing payroll, preferably using payroll software.
* Strong understanding of accounting principles and financial record-keeping.
* Proficiency in QuickBooks Online, Xero, and other accounting software.
* Advanced skills in Microsoft Excel, Google Workspace, and other productivity tools.
* Exceptional attention to detail and accuracy.
* Strong analytical and problem-solving skills.
* Excellent communication and interpersonal abilities.
* Ability to handle confidential information with discretion.
* Strong organizational and time management skills.

What We Offer:
* Work-from-home flexibility with a supportive team environment.
* Competitive salary and performance-based bonuses.
* Opportunity to grow with a dynamic and innovative company.
* Training and development to enhance your skills.

How to Apply:
You must include the following or you will NOT receive a response.
1. Include a 2-minute voice recording introducing yourself and explaining why you are the perfect fit for this role. Applications without a voice recording will not be considered.
2. How many total years of experience do you have?
3. What is your hourly rate? Please do not give freelancing rates where the job is not consistent. This is a long-term position.

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