AI, Data & Operations Virtual Assistant

We're a U.S.-based company that manages a large research and contact database. We're looking for a sharp, detail-obsessed virtual assistant to help us build and maintain that database and keep our daily operations organized and running smoothly.
You'll be the person who keeps our single source of truth clean, current, and well-organized. We work with modern tools — databases, APIs, and AI assistants like Claude — so we want someone genuinely comfortable in that environment, not just basic data entry. Reliability and accuracy matter most; we'll train you on the specifics.

What you'll do:

Enter, clean, and de-duplicate records in our database and spreadsheets
Review possible duplicate matches and flag the ones that aren't clear-cut
Build and clean contact lists, and log outreach results back to the right records
Run recurring data pulls and compile shortlists
Triage inboxes, route messages, and keep cloud files organized
Maintain internal trackers — status, dates, and ownership
Use AI tools to speed up repetitive work, and take on recurring organization tasks as we grow

Must have:

Excellent written English
Strong Excel / Google Sheets — formulas and large datasets
Comfort working with databases: imports, queries, and cleaning large record sets
Hands-on experience pulling and pushing data through APIs
Real familiarity with AI tools, especially Claude, and writing clear, effective prompts
Experience with data entry, list building, and CRM/database tools
Meticulous attention to detail and data accuracy
Self-directed, dependable, and consistent at following a process

Nice to have:

Light scripting (Python or Google Apps Script) to automate repetitive tasks
Experience connecting tools together — wiring a database to an API or chat layer
Exposure to U.S. public-records or property/land data