Gen. VA/ Sr. Purcha.Assist./Administrative/Bookeeper/Logisti

Created Daily Product Sourcing Plan/Strategy: Developed a comprehensive daily product sourcing plan and strategy to ensure alignment with company profit and sales targets, optimizing product selection and inventory management. Searched, analyzed, and evaluated online suppliers: Conducted thorough research to identify and evaluate online suppliers and their product categories/product ranges, considering factors such as profit potential, sales data, market trends, and competitor analysis. Considered various criteria in product selection: Evaluated products based on various criteria, including competitor data, sales data, market/consumer trends, buying behavior, associated risks, and overall business environment, such as the impact of the pandemic. Created product mix strategy: Developed a product mix strategy considering stock levels per peak seasons, special events, and supplier lead time, ensuring optimal inventory management and availability.

Developed and maintained calendars: Developed, organized, and maintained master event calendars, standing meeting schedules, and lists, ensuring timely coordination and scheduling of appointments and meetings. Made travel arrangements: Made travel and accommodation reservations for staff members, ensuring cost-effectiveness and adherence to travel policies, while also preparing expense accounts and allocations as requested. Prepared and modified documents: Prepared and modified various documents, including correspondence, reports, drafts, memos, and emails, with accuracy and attention to detail, to support the legal team in their daily activities. Evaluated problems and recommended solutions: Evaluated administrative problems and procedures, recommending solutions and alternative methods to improve efficiency and effectiveness, and communicated these recommendations to the appropriate authority. Maintained office records: Received, opened, and routed mail, maintained and ordered office supplies, initiated and maintained administrative forms and procedures, and filed records and logs of incoming mail to ensure organizational efficiency. Managed client communication: Kept clients informed by maintaining contact and communication on case progress, scheduling meetings and depositions, answering phones, and maintaining digital and physical records, fostering positive client relationships and satisfaction.

Managed E-commerce platform product listings: Handled the company's E-commerce platform product listings, optimizing and improving product descriptions to enhance visibility and appeal to customers. Edited and uploaded high-quality product images: Edited and uploaded high-quality images of products to accompany product listings, ensuring a visually appealing and engaging online shopping experience for customers. Handled master inventory: Oversaw the master inventory of all items, maintaining accuracy and ensuring that inventory levels were appropriately managed to meet demand and projected restocking needs. Encoded product descriptions: Ensured accurate and compelling product descriptions were encoded on each platform, providing customers with clear and informative details about the products offered. Coordinated with internal teams: Collaborated with internal teams to coordinate inventory management, sales promotions, and marketing initiatives, ensuring alignment with business objectives and strategies. Provided administrative support: Assisted with administrative tasks such as scheduling meetings, managing correspondence, and organizing documents, to support the efficient operation of the company. Conducted market research: Conducted market research to identify trends, analyze competitor activities, and gather insights to inform product listings and marketing strategies. Monitored customer feedback: Monitored customer feedback and reviews, identifying areas for improvement and implementing strategies to enhance customer satisfaction and loyalty. Managed customer inquiries: Responded to customer inquiries and requests promptly and professionally, providing assistance and resolving issues to ensure a positive customer experience. Performed quality assurance: Conducted regular quality assurance checks on product listings, images, and descriptions to maintain consistency and accuracy across all platforms. Coordinated product launches: Coordinated the launch of new products on Ecommerce platforms, ensuring timely and accurate updates to product listings and promotional materials. Generated sales reports: Generated sales reports and analyzed data to track performance metrics, identify trends, and make recommendations for improvement. Implemented SEO strategies: Implemented SEO strategies to improve the visibility and searchability of product listings, driving organic traffic and sales growth.

Scheduled and arranged inbound deliveries: Coordinated with the purchasing department to schedule and arrange inbound deliveries, ensuring timely receipt of goods and materials. Coordinated with stakeholders: Collaborated with forwarders, carriers, and customs brokers to coordinate transportation and customs clearance, facilitating timely and cost-effective delivery of shipments. Reviewed shipping documents: Reviewed shipping invoices, delivery notes, packing slips, and bills of lading for accuracy and completeness, ensuring compliance with regulatory requirements. Tracked shipment progress: Monitored and tracked the progress of shipments from origin to destination, proactively addressing any delays or issues that may arise during transit. Ensured compliance: Ensured that all import and export procedures were completed in accordance with established PEZA (Philippine Economic Zone Authority) and BOC (Bureau of Customs) regulations, as well as logistics and warehouse processes. Prepared and filed PEZA documents: Prepared and filed all necessary PEZA documents, including LOA (Letter of Authority), Farm-In (8105), Farm-Out (8106), Intra-zone (8112), and Sample (8110) documents, coordinating with PEZA for approval and releasing.

Managed incoming inquiries: Handled incoming inquiries from clients regarding products, services, and pricing information, providing comprehensive assistance to meet their procurement needs. Conducted thorough analysis: Conducted thorough analysis of client requirements and specifications to ensure accurate and competitive pricing, optimizing cost savings and value for the company. Negotiated pricing and terms: Negotiated pricing and terms with suppliers to secure the best possible deals for the company, leveraging strategic partnerships to drive favorable agreements. Prepared and submitted quotations: Prepared and submitted detailed and professional quotations to clients within specified timeframes, showcasing our commitment to exceptional service and responsiveness. Managed purchase requests: Managed acceptance and processing of purchase requests from multiple departments, ensuring alignment with client requirements and organizational objectives. Conducted research: Conducted research on potential products, vendors, and services, evaluating price and quality to ensure optimal purchasing decisions and maintain a competitive edge in the market.