Virtual Assistant to Executive Leadership

Virtual Assistant to Executive Leadership
FULL TIME
Reports to: Director of Operations

A successful candidate will demonstrate the following:

A high degree of ownership
Strong organizational skills
Strong attention to detail
Ability to compile and organize data in a visually appealing way
Ability to execute on created systems and create new ones
High level of communication skills
Timely responses
High level of efficiency
Strong initiation and problem-solving skills
Graphic Design Ability a plus
Highly proficient in both spoken and written English

Working knowledge of the following systems and platforms:

-Hubspot (CMS)
-ASANA (Project Management)
-Typeform and/or Jotforms (Surveys & Reports)
-Canva (Design)
-G-suite (Office Administration)
-Slack (Internal Communication)
-Trainual (SOPs and Training)
-Airtable (Business Reporting)
-Xero (Financial Accounting)

Roles and Responsibilities Include:

Administrative onboarding tasks of new contracts
Administrative duties as it relates to Slack, email, and calendar management for the Director of Operations
Research and reporting for systems and software as needed
Generating visual reports for Executive Team
Generate spreadsheets using google sheets for reporting
Attendance at Team Meetings and others as requested
Creating checklists and Operational SOPs (Standard Operating Procedures)
Client Gifting
Other items as requested by Director of Operations
Financial reconciliation using Xero
Workflow and task management using Asana
Setting drip campaigns and workflows using Hubspot
Website management/updates using Squarespace
Creating forms using Typeform and or Jotform
Graphic design using Canva as needed

Kindly send your cover letter, CV or Resume, and Design Portfolio (if available) to chariseproctor@novus.global