Executive Assistant

THIS JOB IS NOT FOR YOU AND PLEASE DO NOT APPLY IF YOU ARE A FREELANCER LOOKING TO TAKE ON MULTIPLE JOBS/CLIENTS. Our OFS/VA Team has been with us for 2+ Years. We are looking for teammembers who can commit to a minimum of 1-2 years desiring a permanent position with an opportunity to grow with our company (ies) as we grow. If that describes you, please read on...

Detailed Responsibilities:

Your daily responsibilities would include:

- Manage executive's calendars, including scheduling meetings, appointments, and travel arrangements.
- Email Mgt: Answer/Organize/Forward emails to respective departments/businesses.
- Update list of contacts in Keap/Infusionsoft and organize them according to the right stages.
- Enter purchase orders, track logistics for merchandise shipments
- Provide general administrative support to the executive and team as needed.
- Schedule, book and confirm travel and accommodations for weddings and group events
- Set and confirm sales appointments including sending appointment reminders.
- Handle confidential and sensitive information with discretion and professionalism.
- Meet, correspond and report daily via various channels depending on tasks: Zoom, WhatsApp, Loom, Email, etc.

Qualifications:

- Excellent verbal and written communication skills.
- Bachelor's degree or equivalent experience preferred.
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Proven experience as an Executive Assistant or in a similar role, preferably in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Calendar, Drive). Familiarity with project management tools such as Asana or Trello.
- Ability to work independently with minimal supervision and collaborate effectively in a remote team.
- Discretion and confidentiality in handling sensitive information.

In addition to having excellent English skills, you’ll need to use the applications we listed below. You don’t need to be an expert in all of them, but you need to be at least familiar with most of them:

- Gmail and other email applications.
- Google Docs | Google Sheets | Google Slides | Google Calendar.
- Keap/Infusionsoft CRM/Automation Software.
- Microsoft Word | Excel | Powerpoint.
- Communications apps like Zoom, WhatsApp, Telegram, Slack, Hangouts, FB messenger, etc.
- Project management software (Teamwork, Trello, Evernote, Google Docs).
- Web research using search engines like Google, IE, Bing, etc.
- Calendar management for meetings: Calendly and tour bookings: Rezdy
- Time management or time tracking software (Teamwork/Toggle).
- Password management software (1Password).
- Feel free to highlight any relevant experience or familiarity with these tools in your application.


Perks and Benefits:

Once you complete your 6 months probation, you will get:
- 13th-month pay
- Commissions on converted wedding sales appointments
- Paid Time Offs/leaves after 6-month probationary period
- PH Gov’t Benefits after Probationary Period
- Schedule Flexibility
- Remote Work
- Competitive Compensation
- Training and Resources
- Networking
- Potential for Growth
- Independence
- Skills Development
- Global Opportunities

To Apply:

In order to apply for this job, please email your resume in PDF format with a cover letter to kwanza@chatnchill.com. In the subject of your application, please include the word VA242 at the end. We look forward to reviewing your application!

Chat 'N' Chill® supports diversity in the workplace and is an equal opportunity employer. Regardless of color, religion, sex, sexual orientation, gender identity, country origin, age, disability, or veteran status, we invite applications from all qualified candidates.