Real Estate Transaction Coordinator / Executive Assistant

Job Type: Part-Time (with potential to transition to Full-Time)


Key Responsibilities:
Transaction Coordination:
Manage real estate transactions from contract to close, ensuring all deadlines and compliance requirements are met.
Prepare, review, and submit documents through Flex MLS, Form Simplicity, Dotloop, or similar real estate platforms.
Coordinate with agents, title companies, lenders, and clients to ensure a smooth closing process.
Track contingencies, deadlines, and required signatures while proactively addressing any issues.
Executive Support:
Assist with scheduling, email management, and other administrative tasks for the real estate team.
Prepare reports, presentations, and client materials as needed.
Maintain organized digital files and transaction records.
Research and implement operational efficiencies to streamline processes.
Growth & Leadership:
As the role grows, take the lead in training and managing new transaction coordinators.
Develop and document best practices to improve efficiency and compliance.

Qualifications:
Must-have experience with Flex MLS, Form SIMPLICITY, and Dotloop (or similar platforms).
Strong understanding of real estate contracts, compliance, and transaction processes.
Exceptional attention to detail and ability to manage multiple transactions simultaneously.
Self-starter with strong organizational and problem-solving skills.
Excellent communication skills, both written and verbal.
Ability to work independently and proactively anticipate needs.
Experience in training or management is a plus but not required (growth into this role expected).