Real Estate Investing Transaction Coordinator (Remote, Full-Time)

Now Hiring: Flip Transaction Coordinator (Remote, Full-Time)

Are you an experienced Real Estate VA or Transaction Coordinator looking for a long-term role with a fast-growing real estate investment team? Do you have a strong background in real estate transactions, document management, and project tracking?

If you’re highly organized, detail-oriented, and proactive, we want to hear from you!

Position Overview

The Flip Transaction Coordinator will oversee acquisitions, project management, and dispositions, ensuring smooth execution of house flips. This role requires strong real estate experience, excellent contract and document management skills, and the ability to keep deals moving on schedule.

-Position: Flip Transaction Coordinator (Full-Time, Remote)
-Salary: Competitive – Based on experience
-Hours: 40 hours per week (EST business hours preferred)
-Reports To: CEO & Acquisitions Lead
-Start Date: ASAP

Key Responsibilities
1. Acquisition Support
-Submit offers, manage and track contracts, EMD submissions, and legal documents.
-Ensure funding requests and closings are submitted and processed on time.
-Maintain the Deal Pipeline and update Notion tracking systems.
- Coordinate communication between Acquisitions Lead, title companies, and lenders.

2. Project Management Support
-Track project progress in the Project Dashboard.
-Ensure permits, inspections, and compliance are completed on time.
-Order materials, coordinate deliveries, and manage supplier communications.
-Assist Project Manager with contractor scheduling and payments.

3. Dispositions & Closing Coordination
-Prepare properties for listing: coordinate photos, MLS uploads, and marketing materials.
-Work with realtors to ensure smooth property sales.
-Track offers and assist in contract execution for sales.
-Manage closing documents and coordinate with attorneys/title companies.

4. Administrative & Reporting Tasks
-Maintain detailed records and update the Notion Transaction Board.
-Track expenses, contractor payments, and budget allocations.
-Ensure all documentation is properly filed and accessible.
-Provide weekly reports on project progress, acquisition pipeline, and sales status.

What We’re Looking For
-Experience: At least 2 years as a real estate VA, transaction coordinator, or similar role.

-Tech Skills: Strong proficiency in Google Drive, Notion, MLS, DocuSign, and real estate CRMs.

-Detail-Oriented: Ability to manage contracts, deadlines, and compliance documentation.

-Organized & Proactive: Track multiple deals simultaneously and ensure no delays.

-Strong Communicator: Excellent written and verbal English skills.

Performance Metrics for Success

We are results-driven and expect high performance in the following areas:


98%+ contract accuracy rate – Ensure documentation is error-free.
Timely submission – All paperwork completed before deadlines.
Real-time project tracking – Keep Notion updated with zero delays.
Closing efficiency – Ensure deals close on schedule with minimal issues.

Preferred Qualifications (Bonus Skills)

-Experience working with real estate investors and house flipping operations.
-Knowledge of wholesale transactions and double closings.
-Understanding of real estate contracts and compliance requirements.

Why Work With Us?
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How to Apply (Follow These Steps Carefully)

Step 1: Email Subject Line

Use the exact subject line: Flip Transaction Coordinator Application - [Your Name]

Step 2: 90-Second Loom (or Similar) Video

Record a short (90-second max) Loom video introducing yourself. In the video, briefly discuss:

Your real estate VA or transaction coordination experience.
One major challenge you faced in a past role and how you solved it.

Step 3: Answer Three Questions in Your Email
In the body of your email, provide brief, written answers to the following:

-Real Estate Tools: How have you used Notion or a CRM to manage a real estate transaction?

-Closing Delays: Describe a time you prevented a critical closing delay. What steps did you take?

-Document Verification: Outline how you verify and confirm property-related documentation for a house flip.

Step 4: Attach Your Resume
Include your resume showcasing your real estate VA or transaction coordination experience.

Send your application to: Upgrade to see actual info

???? Applications that do not follow these steps will not be considered. We are looking for someone who is detail-oriented and follows instructions carefully.

Ready to Take the Next Step?

If you're organized, proactive, and ready to help scale a high-performing real estate team, we’d love to hear from you. Apply today!