Project Coordinator / Producer

Hiring: Virtual Project Coordinator (Work from Home, US Eastern Time)
Location: Remote (Work from Home)
Schedule: Monday to Friday, 9 AM - 5 PM US Eastern Time (with occasional weekend availability for urgent matters)
Compensation: Based on experience

**About the Role**
We are a real estate media company looking for a highly organized, detail-oriented, and proactive Virtual Project Coordinator to support our daily operations. This role involves managing scheduling, coordinating with photographers and clients, ensuring timely content delivery, and maintaining high-quality standards.

If you are meticulous with details, great at managing multiple tasks, and have strong communication skills, this position is for you!

Responsibilities
** Scheduling & Coordination**
Verify and confirm appointments in Google Calendar & Acuity Scheduling
Coordinate shoot schedules with photographers and confirm with clients.
Ensure all photos, videos, and floor plans from past jobs are fully uploaded and follow up with photographers if needed.

**Quality Control & Content Management**
- Review edited content to ensure it meets our quality standards before delivery.
- Fix images and videos if they don’t pass our QC (basic photo/video editing skills are a big plus!).
- Prepare and deliver projects to clients using Show and Tours.

**Client Communication & Support**
- Respond to emails, calls, and messages professionally and promptly.
- Prioritize and process urgent client requests quickly.
- Ensure VIP and Premier clients receive priority service.

**Daily Operations & Reporting**
- Double-check and confirm next-day appointments with photographers.
- Maintain clear records and reports of completed tasks.
- Engage with social media (Instagram interactions) when idle.

**What We’re Looking For**
- Super Detail-Oriented & Highly Organized – You don’t let anything slip through the cracks.
- At Least 2 Years of Experience in project coordination, scheduling, or administrative support.
- Strong Communication Skills – Fluent in English (written & spoken) with a professional approach.
- Tech-Savvy & Quick Learner – Comfortable using Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).
- Problem Solver & Proactive – You take initiative and follow up to ensure tasks are completed.
- Reliable & Punctual – Able to work during US Eastern Standard Time and stay responsive throughout the workday.

**Big Plus If You Have:**
- Experience in photo/video production or real estate media.
- Basic skills in Photoshop, Lightroom, Premiere Pro (or willing to learn).

**Why Join Us?**
- Work remotely from anywhere.
- Be part of a fast-paced, growing real estate media company.
- Opportunity to develop new skills and take on leadership responsibilities.
- Competitive pay based on experience.