Procurement & Bid Writing Virtual Assistant — UK Construction Main Contractor

About us
Buildtonic is a UK main contractor delivering commercial and residential projects: fit-out, conversion, new build, refurbishment, and renovation. We are growing our procurement and bid-writing capability and looking for a sharp, organised VA to own the day-to-day of finding, qualifying and drafting responses to UK construction tenders on Constructionline.
The role
This is not a generic admin role. You will become the operational owner of our procurement and bid-writing pipeline, working directly with the company director. You will:
• Search Constructionline daily for tender opportunities matching our criteria, qualify them against a checklist, and log them into our Notion pipeline database.
• Draft answers to UK Pre-Qualification Questionnaires (PQQs) using a bid library and Claude, then submit to the director for review.
• Maintain our bid library — keeping insurances, accreditations, policies, case studies and standard answers current and well organised.
• Track submission deadlines, manage clarification questions, and chase post-submission feedback.
• Provide light supporting admin: enquiry triage into our Notion pipeline, scheduling, document formatting.
Hours and rate
• 40 hours per week, ongoing engagement.
• Working hours: flexible, but at least 4 hours per day must overlap with UK 8am–6pm (midnight to 6am Manila time will not work).
• Rate: $5–$7/hr depending on experience, paid weekly via Wise or Payoneer.
• Initial 90-day trial period at agreed rate, then a permanent rolling engagement.
You are a strong fit if
• Your written English is excellent — not just functional, but clear, careful, and capable of formal business writing.
• You have 2+ years of remote work experience for UK, US, or AU clients.
• You are comfortable working independently with daily check-ins.
• You are comfortable learning a domain (UK construction procurement) — you don't need to know it on day one, but you must be able to learn it fast.
• You are diligent, detail-oriented, and treat deadlines as sacred.
• You are comfortable using AI tools (Claude or ChatGPT) as part of your workflow.
Bonus, not required
• Prior experience working with a UK construction, surveying, architecture or engineering firm.
• Experience with Notion, Slack, Microsoft 365, and AI-assisted workflows.
• Experience drafting bids, proposals, or formal business documents in English.
Tools you will use
• Notion (project pipeline and bid library)
• Slack (daily comms with the director)
• Microsoft 365 / Google Workspace (email, files, calendar)
• Claude Pro or Teams (AI drafting and review)
• Constructionline (tender search and submission portal)
• Hubstaff or Time Doctor (time tracking with screenshots — required)