Notion Systems Coach

At Agency U, we help agency owners go from overwhelmed operators to confident CEOs — with a business that runs on systems, not stress.

At the center of that transformation is the Agency U Operating System, built entirely in Notion.

That’s where you come in.

The Role (In Plain English)

As our Notion Specialist, your job is to install, customize, and coach agency owners through their Operating System in Notion.

We already have proven templates, dashboards, and frameworks. Your role is to take those systems and turn them into something each agency owner actually understands, uses, and trusts.

Think of this role as:

Using Notion as a coaching tool for hundreds of agency owners.

You are not just “building pages.”
You are helping owners:

See their business clearly

Know what matters this week

Get their team aligned

Run their agency with confidence

You’ll guide clients through their system, help them adopt it, and make sure it actually works for their business.

If you love Notion, understand how agencies operate, and enjoy working directly with clients — this role is for you.

Why This Role Matters

Most agency owners are drowning in:

Disorganized tools

Scattered information

No clear dashboards

No system their team actually follows

You will be the person who fixes that.

When you do your job well, clients say things like:

“I finally feel in control of my agency.”

“My team actually knows what to do now.”

“This system changed how I run my business.”

Your work directly impacts:

Client success

Client retention

NPS

Long-term growth at Agency U

What You’ll Be Doing (Day-to-Day)

You will spend most of your time doing the following:

Customizing and installing the Agency U Operating System in Notion

Dashboards

Project systems

Client tracking

Team workflows

Weekly execution views

Leading Notion buildout calls with agency owners

Walking them through their system

Explaining how and why it works

Helping them apply it to their real business

Coaching clients on how to use Notion to run their agency

Helping them adopt the system

Answering questions

Making adjustments when needed

Managing the full client experience during the build

Clear communication

On-time delivery

No confusion, no chasing

Working closely with our Head Coach

Making sure systems match the client’s goals

Aligning Notion setups with Agency U frameworks

Improving our Notion templates over time

Making them clearer

Making them faster to use

Making them easier for clients to adopt

Showing leadership on client calls and in Slack

Confident

Clear

Ownership-driven

What Makes You a Strong Fit

This role is not for beginners.

You should apply if:

You know Notion extremely well

Databases

Relations

Rollups

Formulas

Dashboards

Views

Templates

You understand how agencies work

You understand how a business should be structured

You can explain systems in simple terms

You’re comfortable leading calls with business owners

You can see both the details and the big picture

You take ownership — no babysitting needed

You enjoy helping clients succeed

You move fast and follow through

What Success Looks Like in This Role

Clients fully understand and use their Notion system

Buildouts are delivered on time with clear communication

Client feedback on your experience is excellent

Our Notion Operating System improves because of your ideas

Your projects run smoothly without internal follow-ups

Software You’ll Use

Notion (expert level required)

Slack

Zapier

Airtable (a plus, not required)

Work Expectations

Remote, full-time role

Core hours: 9:00am – 5:00pm PST

The Opportunity

You’ll help agency owners completely change how they run their business — using systems instead of chaos.

You’ll work with a high-performance team that cares deeply about client results.

You’ll be trusted to own your role, make decisions, and do meaningful work that actually matters.

To Apply

Fill out the application here:
???? ----------
???? ---------- notion.site/20f0bdc4140b808cb327c72e9bb909bd?pvs=105