Executive Assistant - Virtual Assistant

Job Title: Executive Assistant - Virtual Assistant
Location: Remote
Interviewer: Sarolta

Virtual Rockstar is an industry-leading company based in Arizona that specializes in offloading administrative tasks from healthcare clinics to streamline operations. We hire specifically in the Philippines, aiming to build and strengthen families in the region through meaningful employment opportunities. We are committed to hiring individuals who not only meet our job requirements but also align with our core values and long-term vision.

Virtual Rockstar is seeking a high-energy, upbeat, and positive Executive Assistant to support our client’s busy practice and contribute to the overall efficiency of our clinic and personal needs. The ideal candidate is organized, proactive, and passionate about helping others.

About our client:

We are a dynamic and patient-focused dermatology practice located in Colorado, driven by core values of integrity, innovation, courtesy, hard work, and curiosity. Our goal is to provide top-notch patient care while fostering a supportive and friendly work environment. We take pride in creating an atmosphere where our team thrives and enjoys coming to work every day.

The Executive Assistant will be responsible for managing both administrative and personal duties, ensuring smooth operations for the clinic and providing high-level support to our owner. This is a full-time virtual position with a part-time focus on administrative tasks within the dermatology practice.

We are looking for someone who is enthusiastic, organized, and results-driven. If you are a go-getter with a passion for providing excellent service, have a knack for staying organized, and want to be part of a positive, supportive team, we would love to hear from you!

Responsibilities:


Email Management: Organize, prioritize, and respond to emails in a timely manner.
Calendar Management: Schedule, coordinate, and confirm appointments, meetings, and events.
Appointments & Travel Coordination: Book personal and professional appointments, arrange travel, and create itineraries.
Special Projects & Research: Conduct research on various topics, including online projects, clinic improvements, and industry trends.
Social Media Posting: Manage and post content on social media platforms to keep the practice visible and engaging.
Event Organization: Plan and coordinate events, gatherings, and team-building activities.
Home Service Coordination: Manage personal tasks such as home service scheduling and research.
Gift Shopping & Research: Find and purchase gifts for special occasions and personal needs.
Online Purchases & Reminders: Track and manage online purchases and set reminders for follow-up tasks.
Clinic Support: Assist with script refills, make patient phone calls, and help manage the dermatology practice's daily operations.
Document & Time Management: Help prioritize time-sensitive tasks and maintain organized records for personal and clinic matters.

Qualifications:

Experience in Dermatology is highly preferred to understand the specific needs of the practice.
Proficiency in Google Workspace is required.
Excellent organizational skills with a passion for staying busy and being efficient.
Strong communication skills and the ability to interact positively with patients, staff, and the clinic’s owner.
Ability to work independently and take initiative in a fast-paced environment.
Demonstrated integrity, reliability, and attention to detail.
Must enjoy multitasking and thrive in a dynamic environment.

Benefits:

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.

How to Apply:

To apply for this position, please send us a copy of your updated resume and a Loom video (not Google Drive) addressed to The Rockstar Team. In the video, explain your relevant work history and give a brief introduction about yourself. Please provide detailed insights into your previous experience as a virtual assistant. If you have prior experience supporting an executive/ clinical team, we'd appreciate hearing about it. We're seeking candidates with outstanding communication and customer service skills, so please emphasize these qualities in your video introduction. Lastly, share your creative ideas on how you can contribute to the growth and success of our company. We're eager to see your application!