Executive Assistant

VIRTUAL EXECUTIVE ASSISTANT

Company: O.N.C.E. LLC

Position Type: Full-Time or Part-Time Remote

About Us

O.N.C.E. LLC is a growing company focused on building systems, generating leads, and creating opportunities across multiple business ventures. We are looking for a highly organized and dependable Virtual Executive Assistant who can help manage operations, customer communications, lead follow-up, and administrative tasks.

Responsibilities

• Manage and update GoHighLevel CRM
• Capture, organize, and track leads
• Make outbound follow-up calls to prospects
• Schedule appointments and maintain calendars
• Respond to emails, text messages, and customer inquiries
• Maintain digital records and paperwork
• Assist with sales follow-up and lead conversion
• Build and maintain workflows and automations
• Perform data entry and administrative tasks
• Help improve operational efficiency and customer experience

Requirements

• Excellent English communication skills
• Strong organizational skills
• Ability to work independently
• Reliable computer and high-speed internet connection
• Experience with CRM systems
• Experience with customer service and lead management
• Professional attitude and strong work ethic
• Ability to follow instructions and meet deadlines

Preferred Qualifications

• Experience with GoHighLevel
• Appointment setting experience
• Sales or lead generation experience
• Social media management
• AI tool experience
• Graphic design experience
• Basic bookkeeping knowledge

Compensation

Compensation will be based on experience, skills, and performance.

Application Instructions

To be considered, you MUST submit the following:

1. Resume
2. Brief summary of your work experience
3. One-minute video introduction answering the following:
• Tell us about yourself
• Describe your previous experience
• Explain your experience with GoHighLevel, sales, customer service, or lead management
• Tell us why you believe you are a good fit for this position

Applications submitted without the required one-minute video will not be considered.

Important

We are looking for a long-term tea ---------- mber who is dependable, proactive, and committed to helping build and improve company systems. If you are someone who takes ownership of your work and enjoys helping businesses grow, we encourage you to apply.