Admin Director/File Manager

WizArt Studios is a fast-growing creative studio and startup.
We work with brands and businesses worldwide producing animations, mascots, design assets, campaigns, and creative systems. Our team moves fast, our work is high-impact, and we’re looking for someone who can help keep our internal operations smooth and organised.

We’re hiring an Admin Director/File & Operations Coordinator or however you want to name this role haha
I have to start by saying: the job is not stressful but it is responsible. Quite a lot.

Here’s what the job involves:

* Downloading, uploading and tracking different formats of files on a daily basis
* Organising files into folders, time periods, portfolios, and project structures
* Naming files correctly and keeping strict naming conventions
* Actively communicating with the team to track down missing files and ensure everyone follows the system
* Taking notes, maintaining documentation, and tracking project files when needed
* Learning new software tools for file handling not common tools, but not hard to learn (most take 1–2 days to get used to)
* The schedule isn’t the typical 9–5 it’s a bit messy, but very flexible
* English required at a solid, workable level (around B2)

The flow of work:

* 80% planned tasks
* 20% reacting to team needs or client requests

We’ve had two Admin Directors before, and it didn’t work out simply because this job requires extreme organisation. If you’re naturally structured, disciplined with documentation, good with checklists, and consistent with updates, this role will feel calm and easy. For the right person, it’s a chill position with a lot of room to grow as the studio grows.

How to apply:

1. A short intro about yourself
2. Why you think you’re a good fit for this role(3 to 5 sentances, no need for more honestly!!)
3. Your CV or LinkedIn profile
And the word banana!

Thank you in advance, and i wish you the best of luck!