Accounting / Bookkeeping

???? Billing & Payroll Virtual Assistant – US-Based Moving Company (FULL-TIME, LONG-TERM)
Location: Work from Home (Philippines only)
Salary: Competitive, based on experience + 13th month bonus
Schedule: Must be available 11 PM – 7 AM PH time (overlap with Arizona, USA)
Company: Get Your Move On – Premium Moving & Storage Company in Phoenix, Arizona
Start Date: ASAP

???? About the Role:
We’re hiring a sharp, detail-oriented, and proactive Billing & Payroll VA to fully own the billing and back-office finance processes for our U.S. moving and storage company. You’ll be replacing a long-time tea ---------- mber and will take full responsibility for daily billing, payroll, invoice tracking, bank reconciliations, damage claims, and internal team communication.

You’ll also work closely with our internal systems like QuickBooks Online, Movegistics, Google Sheets, and Loom video workflows. We will provide detailed SOPs, Loom video training, and daily communication support until you're fully confident in the role.

???? Your Responsibilities Include:
Daily Tasks:
Monitor bank PositivePay daily to approve outgoing checks (critical deadline: 12 PM Arizona time)

Review and reconcile daily truck logs (TL) against invoices and time entries

Enter and apply card payments, deposits, and journal entries (JE) into QuickBooks

Process recurring billing, storage invoices, and apply payroll tips/crating

Answer tea ---------- mber and customer texts via Slack and phone apps

Billing / Invoicing:
Create and apply separate storage and warehouse handling invoices

Manage storage in/out entries, validate timing and vault counts

Build and maintain recurring storage invoices on 28-day cycles

Track, update, and reconcile warehouse handling charges

Review and escalate billing discrepancies to warehouse team

Payroll:
Match job timesheets and truck logs

Enter and reconcile PPD (Pay Per Day) hours for employees

Record tips and crating commissions

Ensure garnishment tracking and employee hours are accurately updated

Prepare payroll summaries for final review and submission

Other Tasks:
Respond to customer billing inquiries

Assist with new employee onboarding and terminations in QuickBooks

Assist with AR follow-up during downtime

Cross-check documents and add internal notes to maintain audit trails

???? You Must Have:
Proven experience with QuickBooks Online

Excellent English communication (written & verbal)

Strong attention to detail and high accuracy in data entry

Ability to follow complex SOPs and improve them

Confidence working across multiple systems and switching between them fluidly

Experience handling sensitive financial data

? Bonus if You Have:
Experience with U.S.-based service businesses (especially moving, logistics, construction, or warehousing)

Familiarity with Movegistics CRM

Background in payroll and AR/AP

???? Schedule:
40 hours/week (Full Time)

Monday to Friday

Must be online and available starting 11 PM PH time daily

Occasional weekend tasks depending on workload (rare)

???? What We Offer:
Long-term, stable employment with a fast-growing U.S. company

Weekly pay via PayPal or other preferred platform

Paid Philippine holidays

13th-month bonus

Growth opportunities for leadership or training roles

Supportive and organized team — you’ll be respected, trained, and set up to succeed