AI-Powered Executive Assistant / Operations Assistant

I’m looking for a smart, reliable, detail-oriented assistant who can help with social media, operations, admin tasks, research, content support, hiring support, and AI-powered workflows.

This is not a basic data-entry role. I’m looking for someone who is tech-savvy, organized, creative, and willing to learn. You do not need to be an expert in every area, but you should be resourceful, comfortable with online tools, and interested in growing into a bigger role over time.

You will help with daily operations, social media systems, content workflows, applicant tracking, email support, online research, quality assurance, and AI-assisted content creation.

Main Responsibilities:

• Manage and organize social media tasks, content ideas, and posting workflows
• Help plan, schedule, and track short-form content for platforms like TikTok, Instagram Reels, YouTube Shorts, and Facebook
• Research social media trends, competitors, creators, products, hooks, captions, and content ideas
• Use ChatGPT and other AI tools to generate content ideas, captions, scripts, outlines, summaries, and drafts
• Help organize and review video editing workflows
• Review video edits and provide quality-control notes based on instructions
• Help create briefs for video editors, creatives, designers, or contractors
• Track content status, deadlines, revisions, and deliverables
• Help manage emails, follow-ups, and basic communication
• Assist with applicant tracking, hiring support, and screening candidates
• Organize Google Docs, Google Sheets, Google Drive, Google Forms, and shared folders
• Create checklists, SOPs, process documents, templates, and internal documentation
• Help manage projects, tasks, and deadlines across multiple workflows
• Test websites, apps, forms, automations, and workflows for bugs or issues
• Document problems clearly using notes, screenshots, Loom videos, or step-by-step explanations
• Help improve systems, workflows, and operations over time
• Research tools, software, competitors, markets, and business opportunities
• Support multiple projects involving social media, AI tools, online business, operations, and digital products

Skills Needed:

• Strong written English
• Research skills
• Email support and follow-up skills
• Project management or task coordination
• Social media knowledge
• Strong attention to detail
• Ability to follow instructions carefully
• Ability to ask smart questions when something is unclear
• Comfortable using ChatGPT or other AI tools
• Experience with Google Workspace: Gmail, Docs, Sheets, Drive, Forms
• Comfortable learning new software
• Good organization and communication skills
• Ability to summarize information clearly
• Ability to spot mistakes and suggest improvements

Bonus Skills:

Experience with any of the following is a major plus:

• Video editing
• CapCut, Premiere Pro, Final Cut, DaVinci Resolve, Canva, Descript, or similar tools
• Short-form content creation
• Social media management
• AI content generation
• Prompt writing / prompt engineering
• QA testing for websites, apps, forms, or workflows
• Bug reporting and documentation
• Notion, Airtable, Trello, ClickUp, Asana, or similar project management tools
• Zapier, Make, or other automation tools
• Canva or graphic design
• SEO research
• Copywriting
• CRM or database management
• Experience working with startups, creators, agencies, SaaS products, AI companies, or online businesses

Ideal Candidate:

You are someone who:

• Is very organized and reliable
• Pays close attention to detail
• Can follow instructions without needing constant reminders
• Knows how to ask smart questions
• Is comfortable using AI tools to work faster and better
• Enjoys social media, content, online business, and technology
• Can research and summarize information clearly
• Can help manage small projects from start to finish
• Can review work carefully and catch mistakes
• Is proactive and suggests ways to improve systems
• Wants to grow beyond a traditional VA role

This role can grow over time into a Social Media Operations Assistant, AI Operations Assistant, Project Coordinator, Content Operations Assistant, or Executive Assistant role.

Requirements:

• Reliable internet connection
• Good written English
• Experience with Gmail and Google Workspace
• Comfortable using ChatGPT or willing to learn quickly
• Able to work independently
• Able to communicate regularly and clearly
• Must be detail-oriented and dependable
• Must be willing to learn new tools and workflows

Work Schedule:

Part-time to start, with the possibility of growing into more hours over time depending on performance.

How to Apply:
Please complete the application form and include the word “AI-READY” towards the end of the application.
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